Legal Assistant – Corporate (Wills and Estates)

Perley-Robertson, Hill & McDougall LLP/s.r.l.; Cornwall; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant to join their Corporate Department. This role is pivotal in providing administrative support for corporate transactions and Wills and Estates matters. The ideal candidate will ensure high-quality service by preparing legal documents, managing client files, and coordinating communications. With a focus on detail and professionalism, you will contribute significantly to the firm's operations. If you are passionate about the legal field and thrive in a supportive team environment, this opportunity is perfect for you.

Qualifications

• Mindestens zwei Jahre Erfahrung in einer Rechtsanwaltskanzlei.
• Starke Kenntnisse in Office 365-Anwendungen, insbesondere Outlook, Word und Excel.

Responsibilities

• Vorbereitung von rechtlichen Dokumenten und Korrespondenz.
• Verwaltung und Pflege von Klientenakten sowie Beantwortung von Anfragen.

Skills

Planungs- und Organisationsfähigkeiten

Aufmerksamkeit für Details

Kommunikationsfähigkeiten

Interpersonelle Fähigkeiten

Diskretion im Umgang mit sensiblen Informationen

Education

Rechts- oder Rechtspflege-Diplom

Tools

Office 365

Wills-Vorbereitung Software

Job description

Legal Assistant – Corporate (Wills and Estates)

Overview

Posted: March 14, 2025

The Legal Assistant in the Corporate Department provides essential administrative support for corporate transactions, as well as Wills and Estates matters. This role is crucial in ensuring that administrative procedures are carried out effectively, maintaining a high standard of quality and client service throughout.

Key Responsibilities

• Prepare legal correspondence and documentation, including thorough editing and quality assurance.
• Draft Wills, Powers of Attorney, and Estate-related documentation.
• Coordinate communication both internally and externally via mail, email, fax, and telephone.
• Manage and maintain client files, responding to client inquiries as needed.
• Accurately prepare daily dockets and documentation for the team.
• Prepare and process accounts.
• Maintain the firm’s Wills Vault Safekeeping system.
• Organize and coordinate meetings, conference calls, and ensure agendas are maintained.
• Arrange travel and meal logistics for meetings and events as needed.
• Assist with various other projects and provide support to other departments as required.

Qualifications

• Education – A Legal or Law Clerk diploma from a recognized post-secondary institution, or a suitable combination of education and relevant experience.
• Experience – At least two (2) years of experience in a law office setting.
• Technical Proficiency – Strong working knowledge of Office 365 applications, including Outlook, Word, and Excel. Experience with Estate administration or Wills preparation software would be considered an asset.
• Communication Skills – Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.
• Interpersonal Skills – Demonstrated ability to build strong working relationships, with a professional and polished presentation.

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to detail
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude

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Legal Assistant – Corporate (Wills and Estates)