Legal Assistant - Corporate Services

Aird & Berlis LLP; Greater Toronto Area; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Corporate Services Legal Assistant to support its Law Clerks and enhance client service. This role involves managing corporate legal documents, maintaining records, and ensuring compliance with corporate statutes. The firm offers a supportive environment that values diversity and personal growth, providing opportunities for training and development. If you're organized, reliable, and eager to contribute to a family-like atmosphere, this position is an excellent fit for you.

Benefits

Opportunities for growth

Competitive compensation

Family-like environment

Community involvement

Mentor programs

Wellness initiatives

Qualifications

• At least two years of legal assistant experience, preferably in corporate law.
• Completion of a legal assistant or law clerk program is desirable.

Responsibilities

• Assist with corporate legal documents and maintain corporate records.
• Handle various government forms and manage minute books.

Skills

Microsoft Office 365

Corplink

MinuteBox

eCore

Adobe Acrobat

Verbal Communication

Written Communication

Problem-Solving

Interpersonal Skills

Organizational Skills

Education

Legal Assistant Program

Law Clerk Program

Tools

Corplink

MinuteBox

eCore

Adobe Acrobat

Job description

Join to apply for the Legal Assistant - Corporate Services role at Aird & Berlis LLP

Who We Are
Aird & Berlis LLP is a prominent Canadian business law firm located in Toronto’s and Vancouver’s financial districts. With over 250 lawyers, business advisors, and patent agents, we serve clients across Canada and globally.

What We Believe In
The firm values diversity, respect, and support within its community. We foster a professional, supportive environment to enable our team to focus on client service, career development, and personal life.

What We Are Looking For
A Corporate Services Legal Assistant to support Law Clerks and contribute to excellent client service. The ideal candidate is detail-oriented, reliable, highly organized, and capable of managing multiple priorities.

Responsibilities

1. Assist with corporate legal documents, resolutions, minute books, share certificates, and corporate info sheets using established precedents.
2. Generate director, officer, and shareholder ledgers and registers within a corporate database.
3. Prepare standard correspondence using established precedents.
4. Handle various government forms like business name registrations, partnership registrations, and annual returns.
5. Input and maintain corporate records in accordance with standard procedures.
6. Manage minute books and general filing.
7. Handle administrative details such as accounting, file management, docketing, and expenses.
8. Willing to work occasional overtime to meet project deadlines.
9. Take accountability for assigned work, show initiative, and maintain confidentiality.

Requirements

1. At least two years of legal assistant experience, preferably with corporate law knowledge, or completion of a legal assistant or law clerk program.
2. Knowledge of corporate statutes or willingness to learn.
3. Ability to work in the office.

Skills

1. Proficiency in Microsoft Office 365, Corplink, MinuteBox, eCore, and Adobe Acrobat.
2. Strong verbal and written communication skills.
3. Problem-solving ability, good judgment, and decision-making skills.
4. Interpersonal skills, organization, resourcefulness, and attention to detail.

Why You Should Apply

1. Opportunities for growth, training, and development.
2. Competitive compensation and benefits.
3. Family-like environment at a mid-sized firm.
4. Community involvement and volunteer opportunities.
5. Mentor programs and wellness initiatives.

Employment is conditional upon a criminal background check. We keep applications on file and will contact only those selected for interviews. We are committed to accessibility and will provide accommodations upon request.