Legal Assistant - Business Law

BOYNECLARKE Lawyers LLP; Dartmouth; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Assistant to support their Business Law team. This role offers a unique opportunity to thrive in a collaborative environment that emphasizes professional growth and personal well-being. You will be responsible for client intake, scheduling, and document management while utilizing the latest technology to streamline processes. The firm values work-life balance, providing flexible scheduling and comprehensive benefits, ensuring you can contribute your best while maintaining personal wellness. Join a community committed to making a positive impact and apply your skills in a supportive and dynamic setting.

Benefits

Flexible scheduling

Generous paid time off

Wellness programs

Comprehensive benefits

RRSP matching program

Volunteer opportunities

Charitable giving programs

Qualifications

• Graduate of a Paralegal diploma program or equivalent training.
• Exceptional attention to detail and time management skills.

Responsibilities

• Conduct client intake and maintain lawyer schedules.
• Draft correspondence and manage document flow.
• Assist Business Law team members as needed.

Skills

Attention to detail

Organization

Time management

Verbal communication

Written communication

Critical thinking

Problem solving

Team player

Education

Paralegal diploma

Tools

Microsoft Suite

Outlook

Athennian

Closing Folders

ProLaw

Job description

Legal Assistant – Business Law

Location: Downtown Dartmouth, BOYNECLARKE LLP

Are you ready to make your mark at a law firm that values your professional growth and personal well-being? At BOYNECLARKE LLP, we are more than a legal practice; we’re a community committed to success, balance, and wellness.

Why Join BOYNECLARKE LLP?

• Growth & Learning: We foster a culture of continuous learning and offer resources for professional development.
• Work-Life Balance: Enjoy flexible scheduling and generous paid time off to support your career personal needs.
• Wellness-Focus: Access wellness programs, including fitness classes, wellness subsidies, and free 24/7 virtual healthcare.
• Comprehensive Benefits: Choose from employer-paid and cost-shared options, and enjoy our RRSP matching program.
• Community Impact: Make a difference through firm-sponsored volunteer time and monthly employee-selected charitable giving.

Key Responsibilities

• Conducting client intake, completing conflict searches, and opening new client files.
• Booking client meetings and maintaining lawyer schedule and agenda.
• Drafting routine correspondence for lawyer review.
• Processing, updating, and tracking PDF files, including page organization & replacement, version control, integration with DocuSign, and sharing/storing across multiple locations in collaboration with internal and external clients.
• Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents.
• Answering client inquiries, taking care of drop-in clients/cold calls, and communicating with key parties in a timely manner.
• Maintaining up-to-date and accurate electronic and paper client files with the use of a document management system.
• Processing large volumes of documents with the ability to use technology to store and organize files diligently.
• Transcribing dictations using appropriate format, producing documents, correspondence, and all follow-up work as directed.
• Finalizing transactions procedure in Closing Folders.
• Assisting other Business Law team members as needed.

What You Bring

• Experience: Graduate of a Paralegal diploma program, or equivalent combination of training and experience.
• Skills: Exceptional attention to detail, organization, and time management, as well as excellent verbal and written communication skills with the ability to handle multiple priorities.
• Mindset: Critical thinker, problem solver, self-motivated, and a team player with a positive attitude excited to contribute to a collaborative culture.
• Tech Proficiency: Adept at using technology such as Outlook and the full Microsoft Suite, with a talent for learning new software programs quickly. Knowledge of Athennian, Closing Folders, and ProLaw is an asset.

Ready to Grow with Us? If you’re looking for more than just a job and are ready to thrive in a dynamic, supportive environment, apply today! We’re accepting applications until April 18, 2025.

At BOYNECLARKE LLP, we are dedicated to our communities, clients, and our teams. We know that fostering diversity and inclusion allows everyone to bring their full potential and creates a welcoming and positive environment for everyone. We are committed to continuously learning, growing, and being representative of the communities in which we serve. We encourage applications from individuals of the Global Majority, members of the 2SLGBTQIA+ community, women, and people with disabilities to apply.

If you require accommodation(s) in order to participate in the recruitment process with us, please reach out through [e-mail] or 902-469-9500.