Legal Assistant

INTELLISWIFT INC; Toronto; Hybrid; Full time

Job summary

A leading company in Toronto is seeking a Law Clerk for a 12-month hybrid contract. The role involves providing legal services support, managing corporate activities, and assisting in document preparation. Candidates should have a Law Clerk Certificate and relevant experience in corporate law practices, ensuring compliance and effective relationship management.

Qualifications

• Minimum 2-3 years as law clerk for junior; 7+ years for senior.
• Relevant experience in corporate law practice required.
• Membership eligibility in Institute of Law Clerks of Ontario.

Responsibilities

• Prepare legal documents and coordinate government filings.
• Organize Board of Directors meetings and maintain corporate records.
• Provide legal support while handling sensitive information.

Skills

Legal procedures

Corporate governance

Document drafting

Analytical skills

Time management

Education

College Law Clerk Certificate

Tools

MS Office

Corporate databases

Diligent Board Portal

Job description

Job Title: Law Clerk
Location: Toronto, ON (Hybrid - 2-3 days in office)
Duration: 12 months
Contract Type: T4 only
Pay Rate: CA$20.69 - CA$29.68/Hour

Role Mandate:

• Provides legal services support for the Subsidiary Governance Office. Supports complex portfolios of Client’s entities and operates at various levels within a fast paced, deadline sensitive environment.
• Assists with corporate activities and transactions, government filings, document drafting and Board of Directors meetings.
• Manages or participates in administrative and operational projects. Leads/participates in special projects assigned by legal counsel.
• Builds effective relationships with assigned business/group, provides advice on standard processes and ensures compliance with internal procedures.
• This position is privy to sensitive and confidential Bank Matters which may impact the Bank’s reputational risk.

Responsibilities

• Organizes and attends meetings of the Boards of Directors and Board Committees of client’s Subsidiaries.
• Prepares legal documents for routine matters such as resolutions and documents required for corporate activities including incorporations, extra provincial registrations, general and limited partnerships, dividend payments, amalgamations and dissolutions.
• Coordinates and monitors government filings process and annual corporate maintenance.
• Maintains corporate records and registrations, and corporate database.
• Develops/maintains information management systems and ensures data integrity.
• Handles sensitive/confidential Bank information while minimizing legal risk.
• Arranges requirements and materials for the facilitation of meetings.
• Responds to internal/external inquiries concerning corporate information, legal agreements and certain legal issues.
• Provides advice and guidance to assigned business/group on implementation of solutions.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Responds to internal/external inquiries on status of documentation and/or scheduling of activities.
• Gathers and analyzes research data, as required.
• Performs business/situational analysis and recommends alternatives to improve organizational effectiveness.
• Reviews and updates operations manuals.
• Conducts research, compiles information and reporting.
• Executes work to deliver timely, accurate and efficient services and support.
• Operates effectively in a high stress environment with constantly changing expectations.

Qualifications:

• Junior experience needed: 2-3 years as law clerk (not paralegal)
• Senior experience needed: 7+ years as law clerk (not paralegal)
• College Law Clerk Certificate or equivalent plus three years relevant experience in a corporate law practice within a law firm, financial institution or company listed on a major stock exchange.
• Must be eligible for membership in the Institute of Law Clerks of Ontario.
• Working and practical knowledge of laws/legislation relevant to corporate practice, including Business Corporations Act (Ontario), Canada Business Corporations Act, Partnerships Act and Corporations Information Act.
• Working and practical knowledge of legal procedures and practices involved in preparing, processing, and filing a variety of legal documents.
• Proficiency with computers an asset including advanced MS Office, internet, corporate databases (GEMS or similar), Diligent Board Portal (or similar) and other relevant software programs.