Legal Assistant

Scarborough Transit Connect; Richmond Hill; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the transit sector is seeking a Legal Assistant to support their Legal Counsel for the Scarborough Subway Extension project. The role involves reviewing documents, managing files, and coordinating communications. Candidates should possess strong legal knowledge and communication skills, along with proficiency in Microsoft Office. This position offers a chance to work on a significant infrastructure project with competitive benefits.

Benefits

Competitive pay

Comprehensive health and dental benefits

RRSP matching plans

Learning and development opportunities

Health and safety focused work environment

Qualifications

• Minimum of 3 years of experience as a Legal Assistant or Administrator.
• In-depth knowledge of legal and business terminology.

Responsibilities

• Review and proofread documents to ensure compliance with legal procedures.
• Manage files, including creating and maintaining an organized filing system.
• Provide legal administrative and clerical support to the legal counsel.

Skills

Communication

Attention to Detail

Legal Terminology

Education

Post-secondary education in Legal Administration

Law Clerk certification

Tools

Microsoft Office Suite

Job description

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd., selected by Metrolinx to deliver the Scarborough Subway Extension - Stations, Rails and Systems (SSE-SRS) package. This extension will expand TTC's Line 2 subway service by nearly eight kilometers into Scarborough, from Kennedy Station to Sheppard Avenue and McCowan Road, enhancing transit connectivity and reducing travel times across the region.

We are currently seeking a Legal Assistant to support our Legal Counsel as part of this project.

What You Will Do:

1. Review and proofread documents and correspondence to ensure compliance with legal procedures.
2. Format documents and draft letters according to prescribed legal standards.
3. Maintain an in-depth knowledge of legal terminology, court rules, and procedures.
4. Organize, coordinate, and prioritize all incoming and outgoing information and correspondence.
5. Prepare invoices, reports, memos, letters, financial statements, and administer contracts and other documents.
6. Manage files, including creating, maintaining, and utilizing an organized filing and retrieval system.
7. Coordinate meetings, conference calls, and video conferences, organize materials, and take minutes.
8. Collaborate with departments such as finance, marketing, and HR as needed.
9. Provide legal administrative and clerical support to the legal counsel.
10. Perform other duties as assigned.

Experience You Will Bring:

1. Post-secondary education in Legal Administration or Law Clerk certification.
2. Minimum of 3 years of experience as a Legal Assistant or Administrator, preferably in construction or infrastructure sectors.
3. In-depth knowledge of legal and business terminology.
4. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
5. Excellent verbal and written communication skills.
6. Strong attention to detail and commitment to quality work.
7. Ability to work independently and take ownership of tasks.

Why Join Us?

• Competitive pay, comprehensive health and dental benefits, and RRSP matching plans.
• Opportunity to work on one of Toronto's most exciting rail projects.
• Various learning and development opportunities.
• A work environment focused on health and safety.

STC is an Equal Opportunity Employer and values diversity in the workplace. We do not discriminate based on citizenship, race, ethnicity, disability, age, gender, sexual orientation, gender identity, or criminal record.

We handle your personal information in accordance with applicable privacy laws and industry standards. If you require accommodations during the application process under the Accessibility for Ontarians with Disabilities Act (AODA), please contact us via email.