Legal Assistant

Miller Thomson LLP; London; Vor Ort; CAD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Health benefits

Dental benefits

Vision care

3+ weeks vacation

Personal days

Flexible working options

Group retirement savings plan

TFSA

Wellness spending account

Professional development

Employee appreciation events

Zusammenfassung

Miller Thomson LLP, a leading Canadian law firm, is seeking Legal Assistants for roles across all practice groups in our offices nationwide. The position supports lawyers with administrative, clerical and billing duties, requiring strong organization, attention to detail and a client-service orientation.

Prior legal secretarial experience is helpful, but candidates with solid organizational skills and a willingness to learn are welcome to apply.

Qualifikationen

• Community College Certificate/Diploma in a Legal Secretarial/Office Administration program or equivalent experience.
• Proficient knowledge of Microsoft Office Suite 2013.
• Strong English language skills including spelling, word meaning and usage.
• Exceptional client service skills.
• Excellent organizational abilities to multi-task.
• Ability to take initiative and work independently.
• Knowledge of legal procedures and practices.
• Strong written and verbal communication skills.
• Detail-oriented with file management experience.
• Familiarity with accounting software.

Aufgaben

• Provide administrative support including proofreading, documentation prep, and data transcription.
• Act as liaison between internal and external parties and route routine correspondence.
• Provide clerical support: scheduling, calendar management, travel arrangements, and document scanning.
• Assist with accounting and billing tasks including pre-bills and final bills processing.
• Maintain and organize files, conduct conflict checks, and close/open files.
• Perform other business-related duties as assigned.

Kenntnisse

Team player

Organization

Initiative

Communication

Attention to detail

Problem solving

Adaptability

Ausbildung

Legal Secretarial/Office Administration diploma

Tools

Microsoft Office

Accounting software

Jobbeschreibung

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights.

Role

We offer Legal Assistant opportunities across all of our Practice Groups; these roles can be based out of any of our offices nationally:

• Administrative Law: Environmental Law, Health, Immigration and Labour & Employment
• Business Law: Capital Markets & Securities, Corporate, Financial Services, Insolvency, Intellectual Property and Mergers & Acquisitions
• Litigation: Commercial, Constructions, Estates & Trusts, Family Law and Insurance Defence
• Real Estate: Condominium Development and Governance, Commercial and Residential Transactions, Land Development, Municipal Law and Leasing
• Tax: Charities & Not-for-Profit, Corporate Tax, Litigation and Private Client Services

Legal Assistants provide support to a group of lawyers who specialize in one of these areas. While previous experience would be helpful, candidates with strong organization skills, a keen attention to detail and a desire to develop valuable skills as a Legal Assistant are welcome to apply.

Key Responsibilities

• Provides administrative support which includes proofreading, revision and preparation of documentation under the instruction of the legal professionals and transcription of data from various sources (e.g. voicemail, dictation, etc.).
• Acts as a liaison between relevant internal and/or external parties. Routes or answers routine correspondence to relevant parties.
• Provides clerical, administrative and general office support including, but not limited to, photocopying, faxing, scheduling and calendar management, receives/places phone calls with internal and/or external parties, mail, organizes travel arrangements, and scans PDF documents.
• Provides administrative support with respect to accounting and billing as required. This includes review of pre-bills, making corrections or advising Accounting to make corrections and mailing out final bill under a cover letter. Prepares expense requisitions etc.
• Maintains files in accordance with standard procedures, including opening and closing files, conflict searches, etc.
• Other business related duties as assigned.

What You'll Bring

• Community College Certificate/Diploma in a Legal Secretarial/Office Administration program and/or equivalent experience working in a legal professional environment.
• Proficient knowledge of Microsoft Office Suite 2013.
• Knowledge of the English language, including spelling, word meaning and word usage.
• Exceptional client service skills.
• Organizational skills required to effectively multi-task.
• Ability to take initiative and work independently.
• Knowledge of legal procedures and practices.
• Communication and interpersonal skills necessary to interact with a number of individuals.
• Writing skills necessary to draft and proofread documents and correspondence.
• Detail-oriented in order to keep track of multiple files for more than one legal professional.
• Knowledge in Accounting software.
• Ability to work as a member of a team.
• Ability to follow instructions and attention to detail.
• Ability to demonstrate independent judgment and solve problems.
• Adaptable.

What We Offer

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who We Are

Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.