legal assistant

Ecclestone Law Professional Corporation Societe Professionnelle; Kingston; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading law firm in Kingston is seeking a legal assistant to coordinate the flow of information and manage essential documentation. The role involves preparing legal documents, scheduling appointments, and supporting the legal team in a fast-paced environment, requiring strong organizational and communication skills.

Qualifications

• Education requirements include a non-university certificate or diploma.
• Willingness to train is indicated, suggesting entry-level responsiveness.
• Skills in client interaction and organization are emphasized.

Responsibilities

• Coordinate the flow of information and maintain filing systems.
• Prepare and proofread documents for legal compliance.
• Schedule appointments and assist with basic bookkeeping tasks.

Skills

Client focus

Organized

Multitasking

Education

College, CEGEP or other non-university certificate or diploma

Tools

MS Word

MS Excel

MS Outlook

MS Windows

Job description

• Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience : Will train

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Outlook
• MS Windows

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Large caseload

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Organized
• Reliability
• Team player
• Ability to multitask
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?