Legal Administrative Assistant - Restructuring & Insolvency

Gowling WLG; Toronto; Hybride; CAD 61 000 - 79 000; Plein temps

Avantages offerts par ce poste

Hybrid work flexibility

Health, dental coverage

Employee Assistance Program

Résumé du poste

Gowling WLG is seeking a senior Legal Administrative Assistant to join our Restructuring & Insolvency group on a minimum 15-month contract. The role supports lawyers and professionals with drafting, filings, and complex document management.

The ideal candidate has a Legal Administrative Assistant Diploma and 5–8+ years in Commercial Real Estate/Lending, with strong MS Office and document handling skills. Hybrid work model and a competitive starting salary apply.

Qualifications

• Diploma in Legal Administrative Assistance from a recognized college preferred.
• 5–8+ years of experience as a Legal Administrative Assistant in Commercial Real Estate/Lending.
• Strong attention to detail and ability to work on large, complex agreements.
• Professional communication with clients, external contacts, and firm colleagues.
• Highly organized, team player capable of working under pressure and meeting deadlines.
• Excellent proficiency with MS Office, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time.
• Ability to manage multiple professionals and responsibilities within the team.

Responsabilités

• Preparing, drafting, and revising correspondence and contracts, including discharges and notices.
• Handling Commercial List (Civil) matters and bankruptcy court workflows.
• Preparing factums, motions, briefs of authorities, affidavits, and related documents.
• Filing using PPSA Summary, TitanFile, Caselines, and Ontario Courts Public Portal.
• Managing pre-bills and accounts with strong billing procedures.
• Taking instructions, prioritizing tasks, and liaising with clients and internal teams.
• Opening and closing files and preparing reporting packages.

Connaissances

Professional communication

Multitasking

Detail-oriented

Formation

Legal Administrative Assistant Diploma

Outils

MS Office Suite

Outlook

iManage

PowerPoint

Excel

InterAction

Expert Time

Description du poste

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.
We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are currently recruiting for a senior level Legal Administrative Assistant to join our fast-paced team for a minimum 15 month contract. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Restructuring & Insolvency group.

Responsibilities

• Preparing, drafting and revising correspondence and contracts, including discharges, notices.
• Dealing with Commercial List (Civil) and bankruptcy court.
• Factums/motions/brief of authorities/affidavit of documents/bill of costs/exhibit books.
• PPSA Summary / TitanFile / Caselines / Ontario Courts Public Portal filing.
• Undertaking additional responsibilities as required within the share and team.
• Preparing accounts and managing pre-bills, with a strong working proficiency with all accounting and billing procedures.
• Taking instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
• Opening and closing files, including preparing reporting packages.
• Undertaking additional responsibilities as required within the share and team.

Qualifications

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5-8+ years of experience as a Legal Administrative Assistant in the Commercial Real Estate/Lending practice areas.
• Strong attention to detail and technical skills, with the ability to work on large complex agreements.
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis).
• Excellent proficiency with MS Office Suite, Outlook, iManage, PowerPoint, Excel, InterAction and Expert Time.
• Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage
• Benefits coverage for Firm members and their dependents from day one
• Hybrid work flexibility
• Employee & Family Assistance Program, guided CBT, and Primary Virtual Care
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses, and more

The starting range for this role is $61,000 to $79,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

Gowling WLG may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.