Float Legal Administrative Assistant

Gowling WLG; Vancouver; On-site; CAD 52,000 - 64,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and

mental health coverage

Lifestyle spending allowance

Vacation days and hybrid work

Parental leave top-up

Group Retirement Savings Plan

Disability, life & critical illness

Employee Assistance Program

Recognition awards and collaborative

Job summary

Gowling WLG is seeking a full-time Legal Administrative Assistant to join our Float Team in Vancouver. You will support multiple practice groups, draft letters and memos, and manage file administration in a fast-paced environment.

The role requires 3–5 years of experience as a Legal Administrative Assistant, excellent communication, attention to detail, and proficiency in Microsoft Office. We offer a generous benefits package and hybrid work options.

Qualifications

• Strong client service orientation and the ability to communicate effectively with firm members at all levels.
• Exceptional attention to detail, with the ability to produce high-quality work under tight timelines.
• Ability to use discretion when dealing with confidential information.
• Able to prioritize and to redefine priorities when necessary.
• Capacity to work independently, as well as in a team environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Assist both legal professionals and assistants within various practice groups.
• Drafting and preparing letters, memos and correspondence as directed by legal professionals.
• Maintaining hard copies and electronic files for legal professionals and assistants.
• Coordinating administrative tasks, such as time opening and close of files.
• Processing billable and non-billable time and invoices.
• Scanning, copying and filing as required.
• Other duties as assigned.

Skills

Client service

Communication

Attention to detail

Discretion

Time management

Teamwork

Microsoft Office

Tools

Microsoft Office Suite

Job description

About Gowling Wlg

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are seeking a full-time Legal Administrative Assistant to join our Float Team in our Vancouver office.

Responsibilities

• Assist both legal professionals and assistants within various practice groups
• Drafting and preparing letters, memos and correspondence as directed by legal professionals
• Maintaining hard copies and electronic files for legal professionals and assistants
• Coordinating administrative tasks, such as time opening and close of files
• Processing billable and non-billable time and invoices
• Scanning, copying and filing as required
• Other duties as assigned.

Qualifications

• 3-5 years of experience working as a Legal Administrative Assistant in a professional environment
• Strong client service orientation and the ability to communicate effectively with firm members at all levels
• Exceptional attention to detail, with the ability to produce high-quality work under tight timelines
• Ability to use discretion when dealing with confidential information
• Able to prioritize and to redefine priorities when necessary
• Capacity to work independently, as well as in a team environment
• Strong written and verbal communication skills
• Strong knowledge of Microsoft Office Suite

Benefits/Perks

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture

The starting range for this role is $52,000 - $63,700. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.