Legal Administrative Assistant - Floater

Singleton Urquhart Reynolds Vogel LLP; Vancouver; On-site; CAD 52,000 - 72,000; Full time

Benefits offered by this job

RRSP matching

Fitness subsidy

Wellness days

Education allowance

Firm social events

Job summary

Singleton Urquhart Reynolds Vogel LLP in Vancouver seeks a versatile Legal Administrative Assistant Floater with 2–5+ years of experience to support a team of lawyers and paralegals. The role involves drafting correspondence, managing calendars, filing court documents, and handling a high volume of paperwork in a fast-paced practice.

You'll work across practice areas, coordinate examinations and hearings, and ensure deadlines are met while delivering accurate, confidential administrative support

Qualifications

• 2–5+ years of experience as a legal administrative assistant
• Previous litigation experience
• Superior organizational and document management skills with meticulous attention to detail
• Advanced knowledge of software and systems
• Advanced knowledge of database management
• Proficient with MS Word, MS Excel, Outlook, Internet and legal timekeeping/case management tools
• Understanding of Automated Civil Litigation (ACL)
• Advanced knowledge of litigation process and court rules/procedures across jurisdictions

Responsibilities

• Assist with coverage of other Legal Assistants when away from the office
• Assist with excess work when scheduling permits
• Draft clear, concise oral and written information; drafts correspondence and legal documents
• Maintain calendar, file opening/closing, appointments, and bring forwards
• Transcribe dictations and perform complex editing/formatting of documents
• Arrange examinations for discovery, hearings, mediations, arbitrations and trial dates
• Manage high work volume and priorities while supporting a demanding practice
• Prepare, serve, and file court documents; ensure deadlines are met

Skills

Legal admin experience

Litigation exposure

Org & document mgmt

Software proficiency

Case management software

Time tracker software

ACL knowledge

Court rules knowledge

Tools

Case Management Software

Time tracker software

Job description

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems. The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all of our clients, many of whom have been with us for decades.

Operating on a national platform, the Firm has almost 60 lawyers in two offices (Vancouver and Toronto) and provides a wide range of legal services including the following key practice areas:

• Construction and Infrastructure Law
• Commercial Litigation
• Alternative Dispute Resolutions (ADR)
• Commercial Real Estate
• Wills & Estates
• Immigration
• Insurance Defense
• Professional Liability
• Entertainment Law
• Corporate Commercial
• Workplace Law

Singleton Reynolds is currently looking for a versatile Legal Administrative Assistant Floater to join our Vancouver office. The position requires 2 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.

THE ROLE

• Assist with coverage of other Legal Assistants who are away from the office;
• Assist other Legal Assistants with excess work when scheduling permits;
• Provides clear, concise and complete oral and written information;
• Drafts correspondence and legal documents;
• Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards;
• Transcribing dictations;
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets;
• Arranges examinations for discovery, hearings, mediations, arbitrations and trial dates;
• Manages work volume and juggling priorities while supporting a demanding practice;
• Manages a high volume of paper correspondence;
• Preparing, serving, and filing court documents;
• Ensures deadlines are met and limitation dates are adhered to;
• Completes time entries and billings;
• Sorts incoming mail and preparation of outgoing mail;
• Performs other related duties as required.

KEY QUALIFICATIONS & EXPERIENCE

• 2-5+ years of experience working as a legal administrative assistant;
• Previous litigation experience;
• Superior organizational/document management skills with a strong attention to detail;
• Exceptional aptitude for software and systems;
• Advanced knowledge of database management;
• Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software;
• Understanding of Automated Civil Litigation (ACL);
• Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions.

SKILLS & ATTRIBUTES

• Strong time management skills;
• The ability to work both collaboratively and support colleagues and work independently;
• A strong work ethic, self-starter who takes initiative;
• Excellent interpersonal skills;
• Excellent written and verbal communication skills;
• Ability to manage work volume and competing priorities;
• Sound business judgment including the ability to handle sensitive and confidential information;
• High degree of accuracy in work product;
• A strong orientation towards delivering a superior standard of service;
• A proven ability to thrive in a fast-paced deadline-driven environment.

KEY COMPENSATION

The Firm offers a competitive salary and extensive benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, wellness days, and an annual education/tuition allowance, along with the opportunity to attend various Firm social events.

We thank all applicants for their interest;however, only those short-listed and selected for interviews will be contacted.

Singleton Reynolds is committed to developing, implementing, and maintaining best practices and strategies to enhance equality, diversity and inclusion. We welcome applications from all qualified candidates, including those who identify as a member of an underrepresented group (2SLGBTQIA+, BIPOC, persons with disabilities, etc.) We make this commitment at all stages of the employment life cycle, through recruitment, retention and advancement.