Legal Administrative Assistant - Floater

BC Legal Management Association; Vancouver; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and benefits

RRSP matching

Fitness subsidy

Education allowance

Firm social events

Job summary

Singleton Urquhart Reynolds Vogel LLP, a Canadian law firm with offices in Vancouver and Toronto, is seeking a versatile Legal Administrative Assistant Floater for the Vancouver office. The role requires 2 to 5+ years of relevant experience and involves supporting lawyers and paralegals with a wide range of administrative tasks in a fast-paced environment.

You will manage calendars, draft correspondence, file court documents, and assist with complex document editing while maintaining

Qualifications

• 2-5+ years of experience working as a legal administrative assistant.
• Previous litigation experience.
• Superior organizational/document management skills with a strong attention to detail.
• Exceptional aptitude for software and systems.
• Advanced knowledge of database management.
• Experience with MS Word, MS Excel, Outlook and case management software.

Responsibilities

• Assist with coverage of other Legal Assistants who are away from the office.
• Assist other Legal Assistants with excess work when scheduling permits.
• Drafts correspondence and legal documents.
• Maintains all administrative functions including file opening/closing, calendar, appointments and bring forwards.
• Transcribes dictations and edits documents for various formats.
• Arrange examinations for discovery, hearings, mediations, arbitrations and trial dates.
• Prepare, serve and file court documents and ensure deadlines are met.

Skills

Legal admin experience

Litigation experience

Organizational skills

Software proficiency

Database management

Microsoft Office & time-tracking

Tools

Case Management Software

Time tracker software

ACL knowledge

MS Word

MS Excel

Outlook

Job description

Singleton Urquhart Reynolds Vogel LLP

singleton.com

Published: September 4, 2026

Location: 925 W. Georgia St., Suite 1200, Vancouver, Canada

Category: Legal Administrative Assistant

Job Type: Full-time

Minimum: 55000

Maximum: 70000

Description

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto. Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems. The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all of our clients, many of whom have been with us for decades.

Operating On a National Platform, The Firm Has Almost 60 Lawyers In Two Offices (Vancouver And Toronto) And Provides a Wide Range Of Legal Services Including The Following Key Practice Areas

• Construction and Infrastructure Law
• Commercial Litigation
• Alternative Dispute Resolutions (ADR)
• Commercial Real Estate
• Wills & Estates
• Immigration
• Insurance Defense
• Professional Liability
• Entertainment Law
• Corporate Commercial
• Workplace Law

Singleton Reynolds is currently looking for a versatile Legal Administrative Assistant Floater to join our Vancouver office. The position requires 2 to 5+ years’ experience. The successful candidate will work closely with a professional team of Lawyers and Paralegals and will be responsible for a wide array of legal administrative tasks.

THE ROLE

• Assist with coverage of other Legal Assistants who are away from the office;
• Assist other Legal Assistants with excess work when scheduling permits;
• Provides clear, concise and complete oral and written information;
• Drafts correspondence and legal documents;
• Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards;
• Transcribing dictations;
• Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets;
• Arranges examinations for discovery, hearings, mediations, arbitrations and trial dates;
• Manages work volume and juggling priorities while supporting a demanding practice;
• Manages a high volume of paper correspondence;
• Preparing, serving, and filing court documents;
• Ensures deadlines are met and limitation dates are adhered to;
• Completes time entries and billings;
• Sorts incoming mail and preparation of outgoing mail;
• Performs other related duties as required.

Key Qualifications & Experience

• 2-5+ years of experience working as a legal administrative assistant;
• Previous litigation experience;
• Superior organizational/document management skills with a strong attention to detail;
• Exceptional aptitude for software and systems;
• Advanced knowledge of database management;
• Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software;
• Understanding of Automated Civil Litigation (ACL);
• Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions.

Skills & Attributes

• Strong time management skills;
• The ability to work both collaboratively and support colleagues and work independently;
• A strong work ethic, self-starter who takes initiative;
• Excellent interpersonal skills;
• Excellent written and verbal communication skills;
• Ability to manage work volume and competing priorities;
• Sound business judgment including the ability to handle sensitive and confidential information;
• High degree of accuracy in work product;
• A strong orientation towards delivering a superior standard of service;
• A proven ability to thrive in a fast-paced deadline-driven environment.

Key Compensation

The Firm offers a competitive salary and extensive benefits package together with opportunities for personal and professional growth. We offer a matching RRSP Program, a fitness subsidy, wellness days, and an annual education/tuition allowance, along with the opportunity to attend various Firm social events.

Singleton Reynolds is committed to developing, implementing, and maintaining best practices and strategies to enhance equality, diversity and inclusion. We welcome applications from all qualified candidates, including those who identify as a member of an underrepresented group (2SLGBTQIA+, BIPOC, persons with disabilities, etc.) We make this commitment at all stages of the employment life cycle, through recruitment, retention and advancement.