Legal Administrative Assistant - Commercial Litigation (Toronto)

McMillan LLP; Toronto; Hybrid; CAD 60,000 - 68,000; Full time

Job summary

McMillan LLP in Toronto is seeking a Legal Administrative Assistant to support the Toronto Commercial Litigation Group. You will provide overflow administrative support to a team of legal professionals and help manage litigation workflows.

This role offers a hybrid schedule combining in-office and remote work. The successful candidate will have a Legal Assistant or Office Administration Diploma and 3–5 years of experience supporting multiple lawyers in a busy litigation practice.

Qualifications

• Legal Assistant or Office Administration Diploma with 3–5 years of litigation support experience.
• Experience with Ontario Courts, Rules of Civil Procedure, CaseCentre, OCPP, and Civil bookings.
• Proficiency with ACL and document management tools (iManage, Intapp, 3E).
• Strong administrative, organizational and interpersonal skills; detail-oriented and deadline-driven.
• Proficiency with MS Word, Excel, PowerPoint and Adobe Acrobat Pro.

Responsibilities

• Provide overflow support to the Toronto Commercial Litigation Group's admins and professionals.
• Draft and revise court documents; file filings with courts.
• Manage legal document management systems and court filing platforms.
• Schedule motions, discoveries, pre-trials and trials.
• Open, organize and maintain client files; monitor deadlines.
• Coordinate travel and support coverage when teammates are away.

Skills

Administrative skills

Client service

Attention to detail

Technology adoption

Team collaboration

Education

Legal Assistant diploma

Tools

ACL

iManage

Intapp

3E

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Job description

Job Category: Legal Support Professionals

Requisition Number: LEGAL002505

• Posted : October 21, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Toronto, ON M5J2T3, CAN

Description

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Legal Administrative Assistant in our Toronto Commercial Litigation Group. In this role, you will provide dedicated overflow support to the group’s legal administrative assistants and legal professionals.This role is open based on an existing vacancy.

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Toronto office for the balance. Your hybrid schedule will start once you join McMillan!

What You’ll Do

• Act as the go-to person for the team providing overflow support with administrative and litigation related tasks
• Prepare/draft and revise various court documents, including serving and filing with the courts
• Manage legal document management systems and court filing platforms
• Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
• Open, organize, and maintain client files
• Monitor procedural deadlines and manage reminder systems
• Open new client matters and manage related administrative processes
• Assist with file closing and archiving in accordance with firm policies
• Maintain and update client contact information as requested
• Coordinate travel arrangements and registrations for conferences
• Provide coverage for legal administrative assistant desks during absences, leaves, and vacations
• Leverage technology to service clients in an efficient and effective manner

What You Bring

• A Legal Assistant or Office Administration Diploma with a minimum of three to five years of administrative experience supporting multiple legal professionals in a litigation setting
• Experience dealing with the various levels of Ontario Courts and familiarity with relevant court documents, filings, the Rules of Civil Procedure, CaseCentre and OCPP, Commercial List matters, and Civil bookings
• Experience using Automated Civil Litigation (ACL)
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast‑paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Salary range – $60,000 - $68,000

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. Please note that the deadline to apply is Friday, October 30, 2026.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.