Legal Administrative Assistant - Commercial Litigation

McMillan LLP; Ottawa; On-site; CAD 68,000 - 78,000; Full time

Benefits offered by this job

Growth

Mentorship & Support

Software training as it evolves

Job summary

McMillan LLP in Ottawa is seeking a Legal Administrative Assistant to support the Commercial Litigation Group. You will manage administrative tasks, draft court documents, file with courts, and coordinate scheduling in a hybrid Ottawa office.

The ideal candidate has a Legal Assistant or Office Administration Diploma with 7–10 years’ litigation experience and proficiency in ACL, iManage, Intapp, and 3E, plus MS Office tools. French is a plus.

Qualifications

• A Legal Assistant or Office Administration Diploma with 7–10 years of admin experience supporting multiple legal professionals in a litigation setting.
• Experience with Ontario Courts including Commercial List, Civil bookings, Case Center and OCPP; familiarity with court documents, filings and Rules of Civil Procedure.
• Experience using ACL and document-management/accounting software.
• Strong administrative, organizational and interpersonal skills; ability to meet deadlines.
• Comfort working in fast-paced, team-based environments; commitment to client service.
• Eagerness to adopt new technologies; French is an asset.

Responsibilities

• Act as the go-to person for your team providing practice and organizational support.
• Draft, prepare, and revise correspondence and various court documents.
• Serve and file court documents through court filing platforms.
• Schedule motions, examinations for discovery, and trial dates; manage deadlines and reminders.
• Open new client matters and manage related administrative processes; support billing activities.
• Manage calendars, coordinate meetings and travel arrangements; maintain client contacts.
• Leverage technology to service clients efficiently and effectively.

Skills

Administrative skills

Interpersonal skills

Attention to detail

Team player

Client service

Education

Legal Assistant or Office Administration Diploma

Tools

ACL

iManage

Intapp

3E

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Job description

Your Next Opportunity

Would you like to be a part of Canada's leading and progressive Business Law firm? McMillan has an exciting opportunity as a Legal Administrative Assistant in our Ottawa Commercial Litigation Group. As a member of the team, you will play a key role in managing the legal and administrative aspects of the practices of a team of successful legal professionals.

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Ottawa office for the balance. Your hybrid schedule will start once you join McMillan!

What You'll Do

• Act as the go-to person for your team providing practice and organizational support
• Draft, prepare, and revise correspondence and various court documents
• Serve and file court documents through court filing platforms
• Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
• Monitor procedural and court deadlines and manage reminder systems
• Manage and organize documents within the document management system and assist with file organization
• Open new client matters and manage related administrative processes
• Support billing activities, including docket review and preparation of monthly accounts
• Manage calendars, coordinate and schedule meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Coordinate travel arrangements and registrations for conferences
• Leverage technology to service clients in an efficient and effective manner

What You Bring

• A Legal Assistant or Office Administration Diploma with a minimum of seven to ten years of administrative experience supporting multiple legal professionals in a litigation setting
• Experience dealing with the various levels of Ontario Courts including Commercial List matters, Civil bookings, Case Center and OCPP. Familiarity with relevant court documents, filings, and the Rules of Civil Procedure.
• Experience using Automated Civil Litigation (ACL)
• Strong administrative, organizational, and interpersonal skills
• High attention to detail and ability to meet deadlines
• Comfort working in fast-paced environments and within team settings
• Commitment to delivering exceptional client service
• Eagerness to expand knowledge and adopt new technologies
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
• Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
• French language skills are an asset

McMillan Offers You

• Growth
• Mentorship and Support
• Training as Software Evolves

Commensurate Compensation And Benefits Package

• Fun Work Environment
• Continuous Learning & Development

Salary range - $68,000 - $78,000

McMillan = You

At the heart of our commitment to being a first mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm's values.