Executive/ Legal Assistant

Mcmillan-LLP; Vancouver; Hybrid; CAD 70,000 - 80,000; Full time

Job summary

McMillan LLP in Vancouver is seeking an Executive/Legal Assistant to support the National Client Relationship Ambassador. This role blends executive and legal administrative duties, providing high-level support to the Partner and ambassador, including travel coordination, calendar management, and file organization.

The position targets mid-to-senior administrative experience with a hybrid workweek starting after onboarding. Salary range is competitive with comprehensive benefits.

Qualifications

• Post-secondary diploma or certificate in administration.
• 5-7 years of administrative experience in a high-volume, fast-paced environment.
• Exceptional client service skills with professional communication and discretion.
• Ability to handle stress and multiple tasks calmly; take initiative and work independently.

Responsibilities

• Drafting correspondence and documents, including emails to clients.
• Calendar management and meeting preparation.
• Scheduling meetings and coordinating information internally and externally.
• Organizing materials and presentations for meetings (virtual and in-person).
• Maintaining organizational charts for funds, projects and events.
• Coordinating travel arrangements and extensive itineraries with a travel agent.

Skills

Administrative experience

Client service

Discretion

Independence

Stress management

Education

Post-secondary diploma or certificate in administration

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Job Category: Legal Support Professionals

Requisition Number: EXECU002502

• Full-Time
• Hybrid

Locations

Showing 1 location

Description

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity for an Executive/ Legal Assistant supporting the National Client Relationship Ambassador in our Vancouver Office. This unique role will encompass both executive assistant and legal administrative assistant duties. You will provide high-level administrative support of the daily operations to our Partner and National Client Relationship Ambassador, including coordinating travel, calendar management and file organization.

This is an excellent opportunity for an administrative professional with mid-to-senior level experience who is looking for a new challenge.

Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the office for the balance. Your hybrid schedule will start once you join McMillan!

What You’ll Do

As an Executive Legal Assistant, you will be involved in a wide variety of responsibilities including, but not limited to:

• Drafting correspondence and documents, including, but not limited to, draft emails for onward transmission to client.
• Assisting with calendar management and meeting preparations.
• Scheduling meetings and coordination of information both internally and externally.
• Organizing and preparing materials and presentations for meetings both virtually and in-person.
• Creating, updating, and maintaining organizational charts for tracking of funds, current projects, and upcoming events.
• Coordinating with lawyer and travel agent on travel arrangements and ongoing travel management; preparing and maintaining extensive travel itineraries.
• Monthly docketing.
• Assisting with invoice management and arranging monthly accounting with billing coordinator.
• Assisting our marketing and business development team regarding speaking engagements, table sponsorships and event coordination.
• Managing and handling incoming/outgoing mail and couriers.
• Assisting with completing yearly items related to Law Society and external parties’ compliance.

What You Bring

• You have completed a post-secondary diploma or certificate in administration.
• Your history includes5-7 yearsof administrative experience in a high volume, fast-paced environment.
• You have exceptional client service skills and communicate in a professional manner, exercising discretion and tact.
• You demonstrate the ability to handle stress and multiple tasks in a composed, calm and professional manner.
• You have the ability to take initiative and work independently.
• You embrace evolving technology and have strong computer skills, specifically in Microsoft Excel and other Microsoft Office Suite products.
• You possess a high degree of sensitivity to confidential information, accuracy of work product, and attention to detail.
• Previous experience in a law firm environment would be considered an asset.

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Salary Range: $70,000 - $80,000 annually

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.