Legal Administrative Assistant

BC Legal Management Association; Vancouver; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading law firm in Vancouver is seeking an Intermediate Legal Administrative Assistant to join their award-winning team. The role involves comprehensive legal support tasks in a collaborative environment, offering excellent benefits including health coverage from day one. This opportunity provides a dynamic work culture with significant growth potential for driven individuals.

Benefits

Flexible Work Environment

Day One Health Benefits

Monthly Cell Phone Allowance

Flexible Health & Wellness Spending Account

Continuing Education Support

Qualifications

• 2-4 years of experience as a Legal Assistant in civil litigation.
• Solid grasp of legal procedures and documentation.
• Ability to manage important dates and deadlines independently.

Responsibilities

• Draft legal correspondence and documents based on guidelines.
• Coordinate file transfers and ensure accurate document management.
• Manage lawyer calendars, appointments, and important deadlines.

Skills

Organizational Skills

Communication

Detail-Oriented

Problem-Solving

Adaptability

Education

Diploma in Legal Administration

Tools

Microsoft Office

Excel

Outlook

Job description

Join Our Award-Winning Team as a Legal Administrative Assistant!

Are you ready to elevate your career at one of Canada’s top employers? Hammerco Lawyers LLP is a BC leading law firm, recognized not only for our excellence in the legal industry but also as Best Law Firm to Work For in Vancouver. We pride ourselves on fostering a dynamic, inclusive, and innovative work culture. Our talented team of professionals leads with a client-focused mindset, collaborative spirit, and a commitment to continuous improvement.

At our firm, we combine top-tier legal expertise with genuine passion for what we do. We don’t just deliver legal solutions—we deliver Powerful Legal Solutions that set us apart from the rest.

Why You’ll Love Working Here:

Flexible Work Environment:This is a full-time in office position, with flexibility for accommodations where needed. Our modern office is equipped with sit-stand desks, a fully stocked kitchen, and a rooftop patio perfect for summer breaks.

Day One Health Benefits: Your health and well-being matter to us, which is why our comprehensive group health benefits package starts the moment you join our team.

Monthly Cell Phone Allowance: We support your communication needs by providing a monthly allowance to help cover your cell phone expenses.

Flexible Health & Wellness Spending Account: Prioritize your health, wellness, and personal needs with a spending account designed to support what matters most to you.

Continuing Education Support: We're committed to your growth and development. We offer ongoing education and training to help you stay ahead in your field.

Who You Are:

We're looking for an Intermediate Legal Administrative Assistant with 2-4 years of experience, primarily in civil litigation. You thrive in a fast-paced environment, are solutions-focused, and love collaborating with others. You’ll be an essential part of our team, helping us deliver top-tier legal support to our clients while managing critical tasks like drafting correspondence, preparing legal documents, and handling client communications.

Your Key Responsibilities:

• Draft clear and concise legal correspondence and documents based on general guidelines.
• Organize, prepare, and serve the List of Documents and List of Disbursements.
• Coordinate smooth file transfers and ensure accurate document management.
• Compile and organize Application Records for court proceedings.
• Communicate professionally and effectively with clients, keeping them informed and engaged.
• Prepare, format, proofread, and file legal documents, whether from dictation, notes, or templates.
• Manage lawyer calendars, appointments, deadlines, and scheduling with attention to detail.
• Maintain an organized system for tracking important deadlines and follow-up dates.
• Serve as a key point of contact, communicating with clients, courts, opposing counsel, adjusters, and other parties.
• Schedule trials, conferences, discoveries, hearings, and mediations in estate litigation and personal injury cases.
• Conduct Land Title, Wills, and Probate searches specific to estate litigation matters.
• Assist with Part VII funding requests and reimbursement processes (personal injury).
• Organize and schedule medical appointments, prepare instructions for experts, and manage relevant documentation.
• Serve expert reports and keep clients informed about key dates and meetings.
• Open, organize, and maintain accurate files, records, and reports.
• Process payments, handle cheques, and manage invoices efficiently.
• Manage document scanning, photocopying, and handling incoming and outgoing mail and emails.
• Prepare retainer agreements and other legal contracts.
• Assist with document production and records requests as needed.
• Help prepare for trials and mediations with proactive organization and support.
• Set and achieve annual personal and team goals.
• Provide backup support for intake and other administrative tasks.
• Mentor, coach, and train junior Legal Administrative Assistants on procedures and standards.
• Step in for vacation coverage when needed to support the team.
• Perform other administrative tasks as assigned by lawyers.

What You Bring:

• Experience: You have 2-4 years of experience as a Legal Assistant, mainly in civil litigation, with a solid grasp of legal procedures and documentation. You're comfortable managing important dates and deadlines independently. Experience in Estate and Commercial Litigation considered an asset.
• Tech Skills: You’re proficient with Microsoft Office, Excel, Outlook, and other legal software. Experience with Filevine is a bonus!
• Thrives Under Pressure: You excel in fast-paced environments and are confident in meeting weekly targets while handling multiple priorities.
• Organized & Deadline-Oriented: Your prioritization skills are top-notch, allowing you to handle tight deadlines without missing a beat.
• Positive & Adaptable Attitude: You’re flexible, proactive, and dependable, always eager to learn new skills and take on new challenges.
• Team Player: You love being part of a team and contribute enthusiastically to team and office activities, helping to create a positive and cohesive work environment.
• Problem-Solver: You’re resourceful and solutions-oriented, always ready to tackle challenges head-on and find the best way forward.
• Detail-Oriented: You have a keen eye for detail, ensuring accuracy and diligence in everything you do.
• Strong Communicator: You communicate clearly and effectively, both in writing and in person, and you work well with others in a collaborative setting.
• Handles Confidentiality with Care: You’re comfortable working with sensitive and confidential information, always maintaining discretion and professionalism.
• Client Service Skills: You know how to handle challenging situations with professionalism and can de-escalate when needed.
• Efficient & Organized: Your organizational and communication skills are strong, and you’re always looking for ways to optimize processes for greater efficiency.
• Constructive Approach: You voice concerns in a thoughtful, solutions-focused manner, contributing to a positive and productive work environment.
• Values-Driven: You uphold high ethical standards and embody the firm's core values of Results, Collaboration, Trust, and Generosity.

Why This is a Great Opportunity: This is more than just a job—it's a chance to build a meaningful career in the legal field. You’ll be joining a team that values collaboration, trust, and generosity, with a commitment to supporting each other both professionally and personally. Plus, with plenty of growth opportunities, you’ll have the chance to continuously develop your skills and knowledge.

Ready to Join Us? If you’re looking for a supportive, innovative work environment where you can make a real impact, we’d love to hear from you! Apply today and take the next step in your legal career.

Please submit your resume and cover letter, to [e-mail], detailing your interest in the position.

Salary Range for this role: $55,000 - $60,000 commensurate with experience