Legal Administrative Assistant

PACC-CCAP - Privacy and Access Council of Canada; Springhill; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in the legal sector is seeking a motivated Legal Administrative Assistant. In this role, you will be pivotal in ensuring smooth office operations by managing appointments, maintaining filing systems, and preparing legal documents. The ideal candidate will possess strong organizational and communication skills, with a keen attention to detail. This position offers the opportunity to grow in a supportive team environment while contributing to essential legal processes. If you are eager to learn and thrive in a dynamic office setting, this is the perfect opportunity for you.

Qualifications

• 1-2 years experience as a legal administrative assistant is required.
• Must be able to work independently and follow instructions.

Responsibilities

• Schedule appointments and maintain filing systems.
• Prepare legal documents and assist with budget tracking.
• Handle inquiries from clients and draft necessary documents.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

College or CEGEP diploma

Tools

MS Word

MS Office

MS Excel

MS Outlook

MS PowerPoint

MS Windows

Job description

Legal Administrative Assistant

NOC Job Code/Title: 13111 - Legal Administrative Assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: 1-2 Years Work Experience Required as an assistant

Work Setting: Legal Office

Responsibilities/Tasks

1. Schedule and confirm appointments
2. Maintain filing system
3. Record and prepare minutes of court sessions, meetings or conferences
4. Determine and establish office procedures and routines
5. Arrange travel, related itineraries and make reservations
6. Prepare financial statements and reports
7. Prepare and key in correspondence and legal documents
8. Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
9. Prepare and process real estate documents and contracts
10. Assist with scheduling appointments, taking phone calls and meetings
11. Handle inquiries from clients and potential buyers
12. Drafting and preparation of Deeds, Mortgages and all other documents necessary for registration
13. Assist with budget tracking and expense management
14. Assist in general legal files

The candidate must have the ability to work independently, follow instructions with minimal supervision and take initiative as well as have a willingness to learn and contribute to a team environment.

Experience and Specialization

Computer and Technology Knowledge:

• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows