Leasing Coordinator (Program Admin Officer 1-2)

Government of Nova Scotia; Halifax; On-site; CAD 1,000 - 3,000; Full time

Job summary

A leading government department in Nova Scotia seeks a Leasing Coordinator to manage complex real estate functions. This role involves preparing legal documents, coordinating client relationships, and ensuring proper budget allocations. Ideal candidates will have a business degree and relevant experience, with strong analytical and communication skills. The position offers career development opportunities and a respectful workplace.

Benefits

Career Development Opportunities

Engaging Workplace

Multiple Career Paths

Qualifications

• Bachelor’s degree in a business-related field preferred.
• One year of lease administration experience preferred.

Responsibilities

• Manage real estate functions and client relationships.
• Prepare complex legal documents for leasing transactions.
• Monitor budgets and produce financial reports.

Skills

Analytical Skills

Attention to Detail

Teamwork

Strong Communication

Discretion

Education

Bachelor’s Degree in Business

Tools

SAP

Leasing Management Systems

Microsoft Office

Job description

Competition #: 46081

Department: Public Works

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 28-May-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Real Estate Section of Public Works provides a variety of real estate services to government departments, boards, agencies, and commissions, including property services, real estate acquisition and disposal, road investigations, appraisal, survey services, inventory and office relocation, property management for Crown properties, and ownership of 6 Industrial Water Utilities.

About Our Opportunity

The Leasing Coordinator manages all real estate functions within the division, handling a diverse portfolio with high complexity. Responsibilities include supporting program planning, researching leasing materials, coordinating client relationships, and responding to lease-related needs.

Primary Accountabilities

1. Preparing complex legal documents for leasing transactions, analyzing and summarizing real estate files and legal documents for senior management.
2. Operating and managing technical systems like SAP, Archibus, Ariba, Property online, Leasing Management System, and MS Project to support operations and develop program guidelines, promoting initiatives using current technology.
3. Developing informational materials for proposals, tenders, RFPs, leasing logs, reports, policies, and manuals for divisional needs.
4. Monitoring budgets and expenditures, ensuring funds are properly allocated, and producing financial reports.
5. Providing lease and real estate expertise, working directly with clients, landlords, and service providers, and preparing comprehensive leasing documents based on client needs.
6. Managing databases related to leasing, facilities planning, rental revenues, and project records, focusing on account management.

Qualifications and Experience

A bachelor’s degree in a business-related field and one year of related lease administration experience are preferred. An equivalent combination of training and experience may be acceptable. Key qualities include decisiveness, analytical skills, attention to detail, teamwork, strong communication, and discretion with sensitive information. Knowledge of lease administration, legal processes, Leasing Management Systems, SAP, and Microsoft Office is advantageous. Experience with government policies and Acts, including the Housing Development Act, is a plus.

Additional Information

We assess candidates through various tools including tests, interviews, and reference checks. Equivalencies such as a 2-year diploma plus three years of experience are considered. Benefits include pension plans, health and dental coverage, life insurance, disability benefits, and employee assistance programs.

This role involves both office and fieldwork, including working in adverse weather, at heights, and in confined spaces. Overtime may be required, especially during emergencies.

What We Offer

• Career development opportunities
• An engaging, respectful workplace
• Multiple career paths

Pay Grade: PR 06 - PR 10

Salary Range: $1,924.95 - $2,760.42 Bi-Weekly

Employment Equity

We aim for a diverse workforce and encourage applications from underrepresented groups, including Indigenous Peoples, African Nova Scotians, Racially Visible Persons, Persons with Disabilities, and Women. Please self-identify if applicable.

This is a bargaining unit position, initially restricted to current civil service employees represented by the NSGEU. External applicants are considered only if no qualified civil service candidates are available. Applications must be complete to be considered. Employment is conditional upon background checks and credential verification.

For inquiries, contact [e-mail].