Leasing Coordinator, Industrial

Choice Properties; Calgary; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player seeks a Leasing Coordinator to support leasing activities in a dynamic environment. This role involves providing administrative and marketing assistance, managing leasing documents, and collaborating with teams to ensure smooth operations. The ideal candidate will possess strong organizational and communication skills, with a passion for client service. Join a forward-thinking company that values diversity and continuous learning, and be part of a team that plays a crucial role in managing a vast portfolio of retail and commercial properties across Canada.

Qualifications

• Experience in commercial real estate or similar roles is essential.
• Strong computer skills, especially in MS Office, are required.
• Excellent communication and organizational skills are crucial.

Responsibilities

• Provide administrative support and manage leasing documents.
• Collaborate with leasing and marketing teams for effective strategies.
• Track critical dates and assist in developing presentations.

Skills

Client Service

Organizational Skills

Communication Skills

Time Management

Proficiency in MS Office

Attention to Detail

Ability to Work Independently

Education

2+ years in commercial real estate

Tools

MS Office

JDE

Adobe Illustrator

Adobe InDesign

Buildout

MailChimp

Job description

Location:

410, 330 5th Avenue SW, Calgary, Alberta, T2P 0J1

The Leasing Coordinator, Industrial, will provide day-to-day administrative, marketing, and deal support and assist in facilitating all leasing activities for the broader team, with a focus on the Western region. Reporting to the Director, Industrial Western Leasing, the Leasing Coordinator will be responsible for:

Responsibilities

• Providing administrative support, including typing various correspondence, drafting and distributing letters, completing reports, managing deal files, and meeting coordination.
• Track various documents in circulation between departments, partners, and tenants, including but not limited to lease documents, offers, deal summaries, and documents out for signature.
• Support the Industrial team with View The Space (VTS) from set up to inputting, updating and completion (Lease execution).
• Review monthly leasing reports and ensure reports and VTS are accurate.
• Collaborate with the leasing team and joint venture partners to ensure that leasing activity is being properly recorded.
• Process all tenant allowances and brokerage fees for payment as well as track all progressive payments for same.
• Track all critical dates, contractual waivers, and leasing capital expenditures, and draft corresponding letters for administrative approvals and sign offs.
• Distribute, scan, organize and maintain all lease related documents including to the electronic filing system (M-files).
• Complete credit checks for potential tenants.
• Liaison with marketing to implement leasing strategies and populating back-end database (Buildout) with required information.
• In conjunction with the leasing and marketing teams, create and distribute targeted marketing mailers and/or LinkedIn posts.
• In conjunction with the leasing team, update and distribute the monthly lease expires report in MailChimp.
• Answer leasing hot line (calls) and follow up on leasing inquiries and distribute accordingly.
• Assist with developing presentations for internal and external use.
• Update site plans and the property fact sheets as required.
• Coordinate leasing conferences and functions.
• Other functions as required to facilitate the smooth operations of the leasing department.

Qualifications

• 2+ years of experience in a similar role within a commercial real estate environment or equivalent;
• Highly motivated individual with a proactive attitude and a passion for delivering exceptional client service;
• Strong computer skills with proficiency in MS Office (Word, PowerPoint, Excel, Outlook);
• Excellent organizational and time management skills with the ability to prioritize various initiatives within a fast-paced, dynamic environment;
• Superb communication skills, both verbal and written, and a keen attention to detail and accuracy;
• Ability to work independently and build relationships to work collaboratively at all levels;
• Exhibits Choice Properties’ CORE values and Blue culture to deliver results;
• Experience with JDE or equivalent software is preferred;
• Proficiency with lease documents, lease review, and drafting experience is considered an asset;
• Relevant marketing experience and/or skills in Adobe Illustrator and/or InDesign is considered a strong asset.

About Choice Properties

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties’ strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

1