Lease and Rental Administrative Specialist

Altruck Rentals

Guelph

On-site

CAD 52,000 - 58,000

Full time

5 days ago

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Benefits offered by this job

Competitive salary

Comprehensive benefits package

RRSP with employer matching

Career advancement opportunities

On-site parking

Job summary

Altruck International Truck Centres seeks an experienced Lease & Rental Administrative Specialist for our Idealease team at the Kitchener location. Reporting to the General Manager, you will support Leasing, Rental, and Sales by processing documents, ensuring accuracy, and delivering timely service to customers and internal teams.

The ideal candidate is highly organized, financially proficient, and capable of managing multiple priorities in a fast-paced dealership.

Qualifications

Administrative experience or related role preferred.
Leasing, sales, rental, or automotive/trucking industry experience is an asset.
Strong organizational and time-management skills with attention to detail.

Responsibilities

Process lease, sales, rental, and financial documentation and agreements.
Review and process complex lease deals, including ratings and structure.
Maintain accurate customer, vehicle, lease, rental and sales records in CDK.
Coordinate MTO, IRP, licensing, liens, garage registry, and related requirements.
Manage lease expiries and end-of-lease processing.

Skills

Organizational skills

Time management

Communication skills

Customer service

Independent work

Tools

Advanced Excel

CDK

Salesforce

Job description

Back

Lease and Rental Administrative Specialist

Altruck International Truck Centres is seeking an experienced Lease & Rental Administrative Specialist for our Idealease team to provide key administrative support to our Leasing, Rental, and Sales teams at our Kitchener location (48 Ardelt Avenue).

Reporting to the General Manager, this position plays an important role in ensuring lease and sales transactions are accurately processed, properly documented, and completed on time, while providing effective support to the General Manager, Account Managers, Rental Agents, Accounting, and delivering responsive customer service.

The ideal candidate is highly organized, detail-oriented, financially proficient, and skilled at managing multiple priorities in a fast-paced commercial truck dealership environment. Experience with leasing, rental operations, financial transaction processing, or automotive and commercial vehicle administration will be considered an asset.

Pay: CA$52,000.00 - CA$58,000.00 per year

Key Duties

Process lease, sales, rental, and financial documentation and agreements.
Review and process complex lease deals, including ratings and deal structure.
Maintain accurate customer, vehicle, lease, rental, and sales records in CDK.
Coordinate MTO, IRP, licensing, liens, garage registry, and related requirements.
Manage lease expiries, end-of-lease processing, unit transfers, and rental-to-lease conversions.
Assisting with financial documents and transactions.
Support Sales Representatives with reports, commissions, objectives, sales submissions, and customer follow-up.
Set up rental units, track mileage, and coordinate E-tests as required.
Respond to customer inquiries and assist with prospecting and appointment setting.
Ability to assist in Sales Blitzes and utilize approved AI tools to support administrative and sales activities.
Travel locally to MTO and other Altruck facilities as required.
Maintain accuracy, confidentiality, organization, and timely completion of work.

Preferred Qualifications

Administrative or related experience; leasing, sales, rental, finance, automotive, trucking, or truck dealership experience is an asset.
Strong organizational and time-management skills with excellent attention to detail.
Strong computer skills, including Advanced Excel; CDK experience is an asset.
Experience with CRM Software; Salesforce an asset.
Strong communication and customer-service skills.
Ability to work independently and manage multiple priorities.

What We Offer

Competitive salary
Comprehensive benefits package (Life, AD&D, out-of-county emergency care, health, dental, vision)
Group RRSP plan with employer matching
Service Awards and regular Company Events
Dealership discount pricing on parts
Opportunities for career advancement and professional growth
Collaborative and dynamic work environment

As an equal opportunity employer, we are committed to providing accommodation for individuals with disabilities throughout the selection process. If you require any accommodations, please contact our HR department and we will be happy to provide support.

Job Types: Full-time, Permanent

Benefits