Lead, Procurement

Ontario Medical Association; Toronto; Hybrid; CAD 65,000 - 69,000; Full time

Benefits offered by this job

Pension plan

Bonus program

Hybrid work environment

Job summary

Ontario Medical Association (OMA) in Toronto seeks a Procurement Coordinator to support the administration of the corporate procurement process and day-to-day activities. The role reports to the Director of Procurement and provides essential coordination to ensure consistent procurement practices.

You will collaborate with cross‑functional teams, manage RFx documentation, assist with contracts, and maintain contract files while supporting a hybrid work environment in Toronto.

Qualifications

• University degree in Business Administration, Supply Chain Management, or related field.
• 4–5 years of relevant experience, including complex, competitive procurement processes.
• Understanding of procurement and contract law is an asset.
• Proficiency in Microsoft Office, particularly Excel; Dynamics 365 is a plus.

Responsibilities

• Coordinate activities across the procurement lifecycle with cross-functional teams.
• Organize vendor meetings, presentations, and engagement activities.
• Prepare and review procurement documents including RFx, contracts and related materials.
• Support client departments through the procurement process ensuring policy compliance.
• Facilitate contract execution with signing authorities and vendors.

Skills

Procurement knowledge

Communication skills

Office productivity

Education

Bachelors in Business Administration or SCM

Tools

Microsoft Dynamics 365 Business Centre

Microsoft Excel

Job description

Are you looking to join one of Greater Toronto’s Top 2026 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary

This position is responsible for supporting the administration of the corporate procurement process, assisting with day-to-day procurement operations, and ensuring compliance with organizational policies and procedures. Working under the direction of the Director of Procurement, the role provides administrative and coordination support to facilitate efficient and consistent procurement activities.

How you will make a difference

• Collaborating with cross-functional teams to support and coordinate activities throughout the procurement lifecycle
• Coordinating vendor meetings, presentations, and other engagement activities
• Assisting with the preparation and review of procurement documentation, including RFx (RFP, RFQ, RFI), contracts, and related materials
• Assisting client departments through the procurement process, ensuring compliance with organizational policies and procedures
• Facilitating contract execution by coordinating with organizational signing authorities and vendor representatives
• Maintaining accurate and organized pre- and post-award contract files in accordance with procurement procedures
• Liaising with client departments to manage contract amendments, renewals, and related activities
• Tracking, updating, and maintaining the contracts database to ensure accuracy, completeness, and data integrity
• Participating in the testing and implementation of new financial information system (FIS) solutions related to procurement

Requirements that are important to us

• University degree in Business Administration, Supply Chain Management, or a related field
• Four to five years of relevant experience, including demonstrated ability to assist with complex, competitive procurement processes.
• Understanding of procurement law and contract law, as well as information systems, is an asset
• Proficiency in Microsoft Office, particularly Excel
• Experience with Microsoft Dynamics 365 Business Centre is an asset
• Strong communication skills, with the ability to convey information clearly, concisely, and in a timely manner

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?

• A work environment whose values are to berespectful, bold, responsive, and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• A friendly and flexible hybrid work environment
• Competitive total rewards package including a hiring salary range of $65,400-$69,490 plus pension plan and a bonus program
• An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.