Lead Breast Secretary | North West Anglia NHS Foundation Trust

North West Anglia NHS Foundation Trust; Peterborough; Presencial; CAD 45.000 - 60.000; Jornada completa

Descripción de la vacante

North West Anglia NHS Foundation Trust in Peterborough is seeking a proactive Lead Breast Secretary to join the Breast Unit. You will provide confidential secretarial and admin support, act as first point of contact for patients and clinicians, and use Patient Administration and cancer software to capture data.

Responsibilities include organising MDT meetings, preparing reports, taking minutes, booking Outpatient appointments, updating the ICE system, and maintaining the Breast Clinic templates

Formación

• Experience with Microsoft Office packages is essential.
• Ability to maintain confidentiality and manage communications professionally.
• Experience with patient administration and cancer software systems.

Responsabilidades

• Organise and prepare MDT meetings, collate patient information and reports.
• Take and distribute meeting minutes.
• Schedule Outpatient appointments and liaise with booking teams.
• Input MDT annotations into ICE and maintain MDT lists.
• Monitor 18 Week Validation and cancer patient tracking.
• Support the Deputy/Office Manager with daily tasks.

Conocimientos

MS Office

Secretarial

Communication

Data entry

Herramientas

ICE

ClinicMan

Patient Admin

Descripción del empleo

Lead Breast Secretary | North West Anglia NHS Foundation Trust

An exciting opportunity has arisen within the Breast Unit for a Lead Secretary. We are looking for an enthusiastic, motivated, and organised individual with excellent communication and administrative skills. Experience of working with Microsoft Office packages, including Word, Excel, and Outlook, is essential.

The successful candidate will provide an efficient and effective secretarial and administrative service within a confidential environment, acting as the first point of contact for enquiries from patients, healthcare professionals, administrative staff, and external agencies. The role includes the use of Patient Administration and Cancer software systems to capture, monitor, and maintain accurate data.

The post holder will be responsible for organising and preparing meetings, including the collation of patient information and reports for the Multi-Disciplinary Team (MDT) meetings, as well as taking and distributing meeting minutes as required.

Working as part of a dedicated team of secretaries, the successful candidate will prioritise and respond to the demands of Breast Consultants, Clinical Nurse Specialists, and other practitioners and managers. The post holder will be expected to work independently, using their own initiative, while also contributing effectively within a multidisciplinary team and supporting colleagues when required.

Monitor, update and escalate 18 Week Validation for patient tracking purposes.

Support the Deputy Secretary Office Manger with daily cancer patient tracking and updating joint Sharepoint PTL

Make Outpatient appointments as required, and in response to urgent referrals. Liaise with the Outpatients Booking Team, Consultant and Breast Care Nursing Teams as required to identify slots.

Responsible for inputting the Multiple Disciplinary Team (MDT) Meeting annotations onto the ICE computer system, liaising with the MDT co-ordinators, Screening Office and finalising the MDT list ready for the weekly meeting for the Consultants and health care professionals. Monitor weekly MDT Biopsy and MRI reports list for additions required for MDT.

Using Trust Clinicman system to set up breast clinics and make changes to existing clinics and amend clinic templates.

Monitor Breast Partial Booking lists, U6W lists and LRO (leave referral open) lists regarding outstanding Follow-up appointments, and ensure patients’ appointments are booked as appropriate.

Work with the Breast Care Nursing Team to monitor and review the Breast Care Nurse’s Appointment Spreadsheet on a daily basis, to ensure all relevant actions with regarding patient appointments are actioned within required deadlines.

Collate information/data as required for meeting Agendas and take minutes/update Action Trackers at Breast Service related meetings, including Breast Clinical Governance and Breast Operational MDT meetings.

Priority will be given to colleagues identified as at risk through the Trust’s redeployment process.

Please see the Job Description and Person Specification for the full requirements of the role.

This advert closes on Tuesday 27 Oct 2026