Junior Administrative Assistant - TALENT POOL

Canadian Nuclear Laboratories; Chalk River; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an administrative professional to join their team. This role involves supporting departmental operations, managing communications, and ensuring the smooth flow of information. With a focus on organization and efficiency, you will assist in various tasks, from document preparation to travel arrangements. The company is committed to advancing nuclear science and technology, and offers a supportive environment for career growth. If you thrive in a dynamic setting and are passionate about contributing to meaningful projects, this opportunity is perfect for you.

Benefits

Paid Time Off

Benefits Effective Day One

Tuition Support

Pension Plan

Qualifications

• 2 years of related experience in administrative roles.
• Knowledge of administrative principles and software applications.

Responsibilities

• Act as the main contact for the department, providing information to stakeholders.
• Organize and format technical reports and correspondence.

Skills

Administrative Support

Communication Skills

Organizational Skills

Time Management

Financial Tracking

Education

Secondary School Completion (Grade 12)

College Diploma in Office Administration

Tools

Microsoft Office 2013

Adobe

Oracle

Job description

Are you looking for a role to further develop your administrative skills & knowledge? Are you looking to grow a career within CNL? Can you see yourself supporting peers through a variety of tasks related to organization and communication? If you answered yes, then this may be the opportunity for you!

Qualified applicants will be contacted to participate in the first testing phase of the talent pool selection process. Successful candidates will move on to the interview stage.

Candidates who are successful in the selection process will be placed in a Talent Pool.

Note: The number of positions to be filled has not been identified at this time. This competition will be used to create an eligible list of qualified candidates to fill upcoming opportunities within the next twelve months following the closing date of the job ad posting.

At this time, CNL would like to welcome applicants to submit their application for the Talent Pool.

What will you be doing!

• Acting as the department's main contact to answer questions, obtain and provide information to stakeholders within, and outside the organization ensuring timely and accurate response.
• Organizes, prioritizes, assembles, edits, and formats technical reports and other documents making them consistent, accurate, and valuable; expediting these, when required, to customers before the established deadlines.
• Providing assistance to staff, within the department, with composing, formatting, and issuing of correspondence to provide outgoing documents and maintain a high quality corporate image.
• Providing administrative assistance to the manager and oversee the department office operations, e.g., coordinate conference room bookings, take notes at meetings, catering arrangements, and maintenance of housekeeping to ensure a smooth workflow and safe working environment.
• Maintaining hard and electronic copy filing systems and ensuring efficient document storage and retrieval.
• Making travel arrangements for department employees including flights, hotels, and rental car reservations, coordinating destination information to ensure smooth travel.
• Ensuring adequate supplies of office materials by ordering stocks and purchasing other standard items as requested. Preparing i-req's for quotes and/or purchase orders.
• Obtaining data, queries anomalies, and prepares reports in support for the department manager and staff.
• Tracking financial data such as, expenses against budget and reports on variances, as per given guidelines.
• Maintaining action logs and performing action tracking duties as required, to ensure timely completion of duties.
• Providing back up for colleagues, in similar administrative roles in the division, as required.
• Overseeing the work and training of junior, new, and casual administrative staff in the department, to ensure continuity and consistency of work.
• Participating in internal and inter-departmental initiatives to improve work processes, policies, and procedures.
• Supporting the manager to ensure that policies, procedures, and processes are applied rigorously and consistently across the department.
• Supporting the manager in the hiring process (paperwork, setting up interviews, etc.).
• Other duties as assigned by manager.

What we are looking for:

• Education
  • Successful completion of secondary school (Grade 12) with 2 years of related experience OR College diploma in a related discipline with 1 year of related experience(e.g., Office Administration).
• Knowledge, Skills & Abilities
  • Knowledge of administrative-based theories, concepts, and principles used to provide administrative support to the Department Manager
  • Knowledge of computers and software, such as Office 2013 and Adobe
  • Ability to develop customized charts, reports, presentations, and technical documents.
  • Oral, staff, and written communication skills are essential to deliver oral presentations at regular department meetings and to effectively communicate with all levels of management, staff, and external contractors.
  • Capability of working independently in an environment of rapidly changing and conflicting priorities, using prioritization and planning skills to meet established deadlines.
  • Knowledge of administrative best practices and current standards, in order to help ensure that policies, procedures, and processes are followed and the department is compliant.
  • Knowledge of web-based applications, such as Oracle, to properly assess and review financial information as required.
  • Understanding of basic financial/accounting practices in order to provide administrative assistance pertaining to budget issues.
  • Ability to use general office equipment such as printers, fax machines, photocopiers, and scanners.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right no waiting period;
• Tuition support
• And a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.
  

Location:

CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Shield.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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