Senior Administrative Assistant - TALENT POOL

Canadian Nuclear Laboratories; Chalk River; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to support management with various organizational tasks. This role involves managing schedules, coordinating meetings, and handling confidential information. The ideal candidate will thrive in a fast-paced environment, showcasing superior communication and organization skills. Join a forward-thinking team committed to advancing nuclear science and technology while enjoying a comprehensive benefits package from day one. If you are detail-oriented and passionate about contributing to meaningful projects, this opportunity is perfect for you.

Benefits

Paid Time Off

Benefits Effective Day One

Tuition Support

Pension Plan

Qualifications

• 3-4 years of related experience in administrative support.
• Detail-oriented with excellent time management skills.

Responsibilities

• Manage scheduling of meetings and appointments.
• Prepare correspondence and maintain office records.
• Coordinate travel and organize events.

Skills

MS Office Proficiency

Written Communication

Organization Skills

Time Management

Problem-Solving

Teamwork

Leadership Skills

Attention to Detail

Education

Post-Secondary Education in Related Discipline

Training in Business Administration

Tools

ORACLE

ATOM

Job description

Are you looking for a role that will challenge you? Can you see yourself supporting management through a variety of tasks related to organization and communication? If you answered yes, then this may be the opportunity for you!

If you are looking for a change in pace, we invite you to apply with your resume and cover letter. Qualified candidates will be invited to participate in the first round of testing for the talent pool. If you pass the testing round, you will be invited for an interview, and once again if successful you will be placed in our Senior Administrative Assistant Talent Pool!

Note: The number of positions to be filled has not been identified at this time. This competition pool will create an eligibility list of qualified candidates to fill upcoming opportunities.

What will you be doing!

• Managing the scheduling of meetings and appointments.
• Coordinating meetings, such as booking rooms, sending invites, and ordering catering.
• Reviewing incoming correspondence and electronic mail, and taking the appropriate action.
• Preparing correspondence, minutes, and action lists; and prioritize commitments.
• Tracking and following up on actions placed on the Manager/Director and other division staff.
• Acting as liaison between the Director/Manager and division staff.
• Organizing events such as division seminars, workshops, and international conferences.
• Arranging and coordinating travel.
• Maintaining accurate office records, files and follow-up system for outstanding issues.
• Adhering to CNL's corporate document standards and rules (formats, storage, and numbering protocols).
• Working with various groups, within and outside the departments, to ensure reporting requirements are met.
• Reviewing and updating documents (formal documents, presentations, spreadsheets) to meet format requirements.
• Communicating objectives, directives, policies/procedures, and general information to staff, and ensuring the quality of cross-functional administrative processes.
• Providing status updates and supporting documentation for various scorecard/project reporting.
• Handling sensitive and confidential information about all Departmental and/or Divisional staff levels.
• Working with the Director and/or Managers to assist in preparing promotion cases.
• Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle and succession planning.
• Assisting in the budget process (reporting forecasts, submissions to Finance).
• Coordinating smaller-scale business support projects or providing administrative support to larger projects.
• Tracking and ordering supplies, photocopying and printing.
• Submitting maintenance/IT requests and expense reports.

What we are looking for:

Education
Post-Secondary in a related discipline.
Post-secondary training in Business Administration is an asset.

Experience
3-4 years of related experience.

Knowledge, Skills & Abilities

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
• Detail-oriented and comfortable working in a fast-paced office environment.
• Excellent written communication skills.
• Superior organization skills and dedication to completing projects in a timely manner.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Can work independently without supervision.
• Must be "Team" oriented with demonstrated ability to work well with others and promote a positive work environment.
• Demonstrated leadership skills, with the ability to train and develop others.
• Demonstrates tact, diplomacy, trust, and discretion in handling sensitive and confidential information.
• Knowledge of office management systems and procedures.
• Experience in, or willingness to be trained in, the use of CNL business systems: ORACLE, ATOM, etc.
• Knowledge of QA Manual and Procedures.
• Knowledge of radiation protection, environmental, QA, and Security Compliance Program.

Security clearance eligibility required.

Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

We offer a complete total rewards package:

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support;
• And a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location:

CNL’s Chalk River Laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River provide unparalleled outdoor adventures at your doorstep!

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.

CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

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