Junior Account Payable Specialist

ASUS; Markham; On-site; CAD 42,000 - 65,000; Full time

Job summary

ASUS in Ontario is seeking a Junior Accounts Payable Specialist to oversee the end-to-end AP process, ensuring accuracy and efficiency in payment operations. This role supports month-end close activities and collaborates with cross-functional teams.

You will manage vendor accounts, validate invoices, postings in Oracle, and drive process improvements including automation. Bachelor's degree required with 1–3 years of AP experience; multinational or tech company experience preferred.

Qualifications

• Bachelor’s degree in accounting or related field.
• 1–3 years of progressive accounts payable or accounting experience.
• Experience in multinational or technology company preferred.

Responsibilities

• Review, verify, and process operating expense invoices and payments.
• Oversee invoice uploads and data accuracy in Oracle ERP with correct GL coding.
• Review vendor contracts and rate matrices for billing accuracy and terms.
• Prepare, review, and post accruals and adjusting entries for month-end/year-end close.
• Perform vendor reconciliations and resolve discrepancies with internal teams.
• Lead process optimization, automation, and system enhancement initiatives in AP.

Skills

Analytical skills

Multi-currency accounting

Excel Advanced

GAAP knowledge

Communication

Independence

Process automation

Education

Bachelor’s degree in accounting or related field

Tools

Oracle ERP

Power Query

Job description

ASUS has long been at the forefront of the information technology industry and although the company started as a humble motherboard manufacturer with only a handful of employees, it is now a dominant player in the global market and employs over 20,000 people in 50 countries around the world.ASUS makes products in almost every conceivable category of information technology, including PC components and peripherals, desktops, notebooks, tablets, servers, and smartphones.

ASUS innovation continues to be recognized by prestigious international media organizations, and our products are consistently acknowledged with CES Innovation, IF Design, Good Design, and Red Dot awards. Inspired by the In Search of Incredible brand spirit, ASUS is world-renowned for continuously reimagining today’s technologies for tomorrow, garners more than 11 awards every day for quality, innovation, and design, and is ranked among Fortune’s World’s Most Admired Companies.

Job Summary/Overview:

The Junior Accounts Payable Specialist is responsible for overseeing the end-to-end AP process, ensuring accuracy, compliance, and efficiency in payment operations. This role supports month-end close activities, manages complex vendor accounts, provides mentorship to junior team members, and drives process improvements and automation within the AP function under GAAP, tax regulations, and ASUS policies.

Essential Duties and Responsibilities:

• Review, verify, and process operating expense invoices, shipping and payment requests in accordance with company policies and approval matrix.
• Oversee invoice uploads and data accuracy within Oracle ERP, ensuring correct GL coding and cost center allocation.
• Review vendor contracts and rate matrices to ensure billing accuracy and compliance with agreed terms.
• Prepare, review, and post accruals and adjusting entries to ensure expenses are accurately reflected for month-end and year-end closing.
• Perform detailed vendor account reconciliations and resolve discrepancies or aged items in collaboration with internal departments.
• Act as AP subject matter expert for process optimization, automation, and system enhancement initiatives within Oracle and related AP modules.
• Prepare monthly and quarterly operating expense variance analysis with insights into key cost drivers.
• Review and ensure compliance with GST/HST/PST treatment on all invoices and assist with audit support for tax filings.
• Collaborate with Finance, Procurement, and Logistics teams to ensure invoice accuracy, timely approvals, and proper documentation flow.
• Support annual audit requests and prepare related reconciliations and schedules.
• Support special projects and ad hoc financial analysis as assigned by the AP Manager.

Requirement (Skills & Abilities):

• Strong analytical, reconciliation, and problem-solving skills with attention to detail.
• Proven ability to handle complex AP transactions and multi-currency environments.
• Advanced proficiency in Excel (VLOOKUP, Pivot Table, INDEX/MATCH, Power Query preferred).
• Proficient in Oracle or other large ERP systems.
• Excellent time management, organizational, and communication skills.
• Ability to work independently with minimal supervision in a fast-paced, results-driven environment.
• Solid understanding of accrual accounting, GAAP, and AP best practices.
• Strong interpersonal skills with the ability to collaborate effectively across departments.
• Experience with process automation or system implementation projects considered an asset.

Preferred Qualifications (Experience, education):

• Education: Bachelor’s degree in accounting or related field
• Experience: 1–3 years of progressive accounts payable or accounting experience, preferably in a multinational or technology company.

ASUS is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We encourage applications from all qualified individuals, regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or any other protected status in accordance with applicable federal and provincial legislation.

ASUS is compliant with the Accessibility for Ontarians with Disabilities Act, 2005, and recognizes its obligation to provide accommodation in the job application process to person with disabilities on request, up to the point of undue hardship. Requests for accommodation should be directed to Human Resources.