Jr. Procurement Agent

MyFutureIsBuilding; Ottawa; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Industry Leading Wages

Annual Paid Operations Shutdown

Complimentary Daily Lunch Program

Life Insurance where applicable

Group Benefits & Perks including Goodl

Use of ADP HR Portal

Bi-Weekly Payments to bank account

Job summary

Caivan in Ottawa, ON is seeking a proactive Junior Procurement Agent to support requisitions through delivery while driving cost efficiencies and compliance with safety and quality requirements.

You will coordinate delivery, receiving, and shipments of building components, maintain procurement records, and prepare KPI and expenditure reports for leadership review.

Qualifications

• Excellent customer service skills with internal and external stakeholders.
• Ability to multi-task and work in a fast-paced, high-volume environment with tight deadlines.

Responsibilities

• Proactively meet strategic goals for cost reductions and service improvements.
• Review technical, quality, safety, schedule and commercial requirements for procurements.
• Prepare and issue RFQs, review quotes, negotiate best value and terms.
• Create, release and receive Purchase Orders as per procedures and job requirements.
• Assist in managing suppliers until PO deliverables are complete.
• Identify areas of non-conformance, inadequacy, or disputes.
• Identify and develop new suppliers and improve existing ones.
• Perform risk analysis and help develop mitigation plans.
• Keep records and generate weekly/monthly KPI reports.
• Coordinate scheduling and timely delivery of building components (windows, roof trusses, screens).
• Support Receiving Operations by processing deliveries and coordinating shipments to job sites.
• Support Team Lead, Procurement and Team Lead, Contract & Servicing with supplier strategies.

Skills

Customer service

multitask

Education

College diploma in Logistics/Operations/Supply Chain

Job description

We are seeking a proactive & detail-oriented Junior Procurement Agent, responsible for supporting procurement activities from requisition through to successful delivery, while driving cost efficiencies, service improvements, and compliance with technical, commercial, quality, and safety requirements. The Junior Procurement Agent will also coordinate the timely delivery, receiving, and shipment of building components to support project and job site requirements, while maintaining accurate procurement records and preparing KPI and expenditure reports.

Working closely with Procurement and Contract & Servicing leadership, this role will contribute to company initiatives, supplier strategies, and the resolution of non-conformances or disputes.

Why Caivan?

• Industry Leading Wages
• Annual Paid Operations Shutdown (in addition to Paid Vacation Days)
• Complimentary Daily Lunch Program
• Life Insurance where applicable
• Group Benefits & Perks (including Goodlife & Bell Mobile)
• Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off
• Bi-Weekly Payments directly to your bank account

You will Bring

• College diploma with a concentration in Logistics, Operations or Supply Chain Management

Exceptional Skills Required

• Excellent customer service skills with an ability to work with internal and external stakeholders at all levels
• Ability to multi-task and perform in a fast-paced, high-volume environment with strict and tight deadlines

Responsibilities

• Work proactively to meet strategic goals for cost reductions and service improvements
• Review and understand technical, quality, safety, schedule and commercial requirements (cost, warranty, contractual and legal terms) of each applicable procurement activity (Purchase Requisition)
• Support in the preparation and issuance of RFQ's to suitable suppliers, review and assess quotes, negotiate best value and terms with suppliers, and generate documentation to justify supplier selection
• Create, release and receive Purchase Orders to suppliers in accordance with Company procedures and job requirements
• Assist in managing the supplier until the successful completion of Purchase Order deliverables
• Assist in identifying any areas of non-conformance, inadequacy, or disputes
• Support the identification and development of new suppliers, and development of existing suppliers
• Perform risk analysis and when necessary, support development of mitigation plans
• Keep updated records, and generate polished reports for significant expenditures and assignments, including weekly and monthly KPI’s
• Coordinate the scheduling and timely delivery of building components, such as windows, roof trusses, and screens
• Support in Receiving Operations by processing incoming deliveries and coordinating outgoing shipments to job sites
• Support the Team Lead, Procurement and Team Lead, Contract & Serving with company initiatives, and supplier related strategies

Working Conditions

• PPE (hard hat, hi-vis & steel toes boots) is required at all times in field settings
• This is a full-time, in-person position
• The job description implies the performance of repetitive tasks
• A valid driver’s license and access to a reliable vehicle are required
• Work may involve exposure to weather, noise, dust, and high-risk activities
• Extended periods at a computer may be required
• Site visit may be required at times

We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position.

We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs.

This position is available due to a current vacancy.