Jobs (Calgary): Arts Administrator (Part-Time) – Quest Theatre

Theatre Alberta; Calgary; On-site; CAD 25,000 - 39,000; Part time

Job summary

Quest Theatre in Calgary/Moh'kinsstis is seeking a part-time arts administrator (20 hours per week) to join our small team. You will support the Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, and Board of Directors with administrative tasks, event planning, documentation, and donor outreach.

Responsibilities include maintaining files and CRM data, coordinating meetings, processing payments and donations, assisting with fundraising, and

Responsibilities

• Administrative tasks to support Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, Board of Directors, and other team members.
• Maintain and create lists, documents, and spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system ( Theatre Manager ) and maintaining confidential financial and statistical records for all activities.
• Maintain an orderly archive and filing system.
• Provide administrative support for programming as required.
• Coordinate team meetings and training activities as required.
• Payment and donation processing, including issuing receipts/confirmations.
• Manage Quest Theatre's fleet of vehicles.
• Assist with paperwork such as contracts, police checks and releases.
• Problem solve, research solutions, and make recommendations on areas of need for the organisation.
• Customer Service & Communication.
• Managing incoming and outgoing communications for the organisation.
• Maintaining relationships with key patrons & stakeholders.
• Find and gather in-kind donations.
• Research potential grants, donors, funders, and sponsors.
• Assist with preparations of fundraising applications.
• Assist in the creation of sponsorship, grant and donor packages and reports.
• Individual donor campaign planning and execution.
• Ensure that supporters are recognised in accordance with agreements and thanked when appropriate.
• Event Participation & Planning for various events through the season.
• Attend events and meetings on behalf of Quest Theatre.
• Assist in the planning and execution of Quest Theatre events.

Job description

Jobs (Calgary): Arts Administrator (Part-Time) - Quest Theatre

Quest Theatre (Calgary/Moh'kinsstis) is searching for a part-time (20 hours per week) arts administrator to join our small team. The successful candidate will support many aspects of the organization, particularly in the areas of:

• Administration, documentation & research (approx. 50%)
• Event Planning and Execution (approx. 10%)

Job Description Administrative tasks as required to support Director of Business Operations, Artistic Director, Program Coordinators, Marketing Coordinator, Board of Directors, and other team members. Tasks may include:

• Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a primary user of our customer relationship management system (currently, Theatre Manager) and maintaining confidential financial and statistical records for all activities
• Maintain an orderly archive and filing system
• Support statistical and financial reporting requirements of the organisation
• Provide administrative support for programming as required
• Coordinate team meetings and training activities as required
• Payment and donation processing, including issuing receipts/confirmations
• Manage Quest Theatre's fleet of vehicles
• Assist with paperwork such as contracts, police checks and releases
• Problem solve, research solutions, and make recommendations on areas of need for the organisation
• Customer Service & Communication
• Managing incoming and outgoing communications for the organisation
• Maintaining relationships with key patrons & stakeholders
• Find and gather in-kind donations
• Research potential grants, donors, funders, and sponsors
• Assist with preparations of fundraising applications
• Assist in the creation of sponsorship, grant and donor packages and reports
• Individual donor campaign planning and execution
• Ensure that supporters are recognised in accordance with agreements and thanked when appropriate
• Event Participation & Planning for various events through the season
• Attend events and meetings on behalf of Quest Theatre
• Assist in the planning and execution of Quest Theatre events