Job (Calgary): Tour & Education Coordinator- Part-Time

Theatre Alberta; Calgary; Hybrid; CAD 25,000 - 28,000; Part time

Job summary

Quest Theatre in Calgary (Alberta) is seeking a part-time Tour & Education Coordinator for a 3-month contract (Oct–Dec 2021). The role supports education programs, scheduling, outreach, and communications, with a focus on schools and venues.

The successful candidate will handle contracts, invoices, and reporting, and assist with fundraising and program logistics. Office-based with option for remote work, based in the Calgary area.

Qualifications

• Strong organization and communication skills.
• Experience with MS Office and virtual tools.
• Familiarity with education programs and administration.
• Commitment to equity, diversity, inclusion and accessibility.

Responsibilities

• Outreach to schools and venues regarding educational offerings.
• Schedule and book programs for schools and venues.
• Manage communications with schools, venues, parents and partners.
• Issue contracts, invoices and process payments.
• Gather and report feedback from schools/venues/parents.
• Assist schools with fundraising/grant writing advice.
• Administrative tasks supporting education programs.

Skills

Extremely organized

Theatre loving

Tech savvy

Team player

Clear communicator

Education

Post-secondary education or equivalent in administration/education/theatre

Tools

Microsoft Office

Microsoft Teams

Zoom

Google Classroom

Canva

Theatre Manager

Job description

The Virgin Trial – Alberta Theatre Projects

Alberta Theatre Projects

Directed by: Glynis Leyshon

Written by: Kate Hennig

Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein

Set Design: Scott Reid.

Lighting Design: David Fraser

Costume Design: Heather Moore

Photo: Benjamin Laird

Photo Credits

Tour & Education Coordinator (Part-Time, 3 month contract, with potential for extension)

Quest Theatre (Calgary/Moh’kinsstis) is searching for a part-time Tour & Education Coordinator to join our small team in October-December 2021.

The successful candidate will support many aspects of the organization, particularly in the areas of:

• Administration, documentation & research
• Program logistics & planning

Job Description

• Outreach to schools and venues in relation to Quest Theatre’s educational offerings
• Scheduling and booking programs for schools and venues such as performances, digital programs & resources, Artists in School Programs
• Managing communications and relationships with schools, venues, parents and other partners
• Issue contracts, invoices and process payments
• Gather and report formal and informal feedback from schools, venues and parents
• Assist schools with fundraising/grant writing advice

Administrative tasks as required to support the organization’s education programs. Tasks may include:

• Maintain and create lists/documents/spreadsheets to help in the everyday operation of Quest Theatre, including being a user of our customer relationship management system and maintaining confidential and statistical records for all educational activities
• Maintain an orderly archive and filing system
• Inventory and organization of items in office, vans and storage facility
• Support statistical and financial reporting requirements of the organization
• Problem solve, research solutions, and make recommendations on areas of need for the organization
• Work with marketing coordinator to ensure annual communication and marketing plan for school programs is in place and website is updated as needed

Program logistics and planning

• Set up of registration/ticketing when needed
• Route, transportation, accommodation, health & safety planning for tours and in-person school programs
• Venue bookings for arts education programs such as drama camps
• Organizing digital program delivery when needed
• Scheduling and availability checks
• Assist with paperwork preparation for artist contracts
• Supporting artists during program delivery and touring

The ideal candidate…

• You are an extremely organized, theatre loving, tech savvy go-getter who isn’t afraid to jump in and help move our organization forward. An arts education champion, you have the training and/or experience to show it. Knowledge of the Canadian Theatre Agreement, the geography of Alberta and Alberta Education system would be highly advantageous.
• You have a post-secondary education or equivalent experience (which may include volunteering) in administration/business, sales/marketing, drama/theatre, stage management and/or education. Experience with Microsoft Office is a must and familiarity with Microsoft Teams, Zoom, Google Classroom, Canva & Theatre Manager would be an advantage.
• You are a team player and clear communicator who is also a self starter. You are committed to ensuring that our organization embraces its value statements, is sustainable and grounded in ongoing work in the areas of equity, diversity, inclusion, and accessibility.

Security check (paid by Quest Theatre) is a requirement.

A valid driver’s license and comfort driving our small fleet of touring vans would be preferred.

This is a part-time contract role for 3 months, October through December 2021, with potential for the right candidate to gain additional part-time or full-time work into 2022 and beyond.

Part‑time hours based on 20 hours a week, at $18-20/hour (based on experience). Hours will be mutually agreed upon and will most likely fall between 9am-3pm Mon‑Fri with room for flexible working hours to accommodate other commitments such as caregiving, other work and/or artistic pursuits. We have an office at cSPACE King Edward, and remote homeworking is also an option, but you must be based in the Calgary area. We have cloud‑based systems, requiring access to a reliable internet connection and up‑to‑date hardware. You should supply your own cell phone and laptop and IT support will be provided. On the job training, support and supervision will be provided by our small and dedicated team.

All candidates who apply will be contacted.

This position is made possible thanks to funding from Quest Theatre’s operational funders, Calgary Arts Development, Alberta Foundation for the Arts and Canada Council for the Arts.

For over 35 years Quest Theatre has nurtured young people through exceptional adventures in theatre, creating intelligent and whimsical work that encourages young people to explore who they are, discover what is important, and build the kind of world they want to live in. We do theatre WITH young people and FOR young people with the knowledge that exposure to the arts is vital for their personal growth, character development, and sense of belonging in society

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