Job ID #32223: Transit Inventory Specialist

City Of Hamilton; Hamilton; On-site; CAD 60,000 - 75,000; Full time

Job summary

The City of Hamilton is seeking a Transit Inventory Specialist to manage parts, inventory control, ordering, receiving, storing and issuing materials for Transit Fleet maintenance. You will ensure accurate records and support procurement activities in a 24/7 operation.

You will use enterprise inventory systems (HxGN EAM experience a plus), perform stock counts, coordinate with suppliers, and maintain safety and WHMIS catalogues. Valid G license and ability to operate forklifts are required.

Qualifications

• Experience with inventory control procedures and stock management in a regulated environment.
• Experience identifying appropriate parts using catalogs, OEM docs, cross-reference tools.
• Experience with computerized inventory systems; HxGN EAM is an asset.
• Valid Ontario Class G driver’s license; ability to operate material handling equipment.
• Proficiency with Microsoft Office and data entry; accurate record keeping.

Responsibilities

• Maintain inventory records for parts, tools, and supplies in electronic systems and verify data accuracy.
• Order, receive, store, issue materials and conduct shipper/receiver functions.
• Research replacement parts using catalogs and supplier resources; update part records.
• Prepare requisitions and process inventory transactions for stock replenishment and procurement.
• Monitor stock levels, conduct physical counts, reconcile discrepancies and coordinate with vendors.

Skills

Inventory control

Parts identification

Microsoft Office

Forklift operation

Communication

Education

Purchasing and Inventory Management education

Tools

HxGN EAM

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #32223: Transit Inventory Specialist - Multiple Vacancies
• Union: ATU Local 107
• Job Description ID #: 1512
• Close date: September 23, 2026 4:00 p.m.
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Summary Of Duties

Under the general supervision of the Superintendent, Transit Maintenance Capital Planning and Contracts and the operational direction of the Senior Stockkeeper perform materials management functions within Transit Stores including but not limited to parts research, sourcing, inventory control, receiving, storage, and issuance of materials required to support Transit Fleet Maintenance operations and ensure the availability of parts necessary to maintain fleet reliability and service delivery.

GENERAL DUTIES

• Maintain inventory records for parts, materials, tools, and supplies within electronic inventory databases including but not limited to the enterprise inventory management system, ensuring inventory and purchasing data is accurately entered, reviewed, and verified.
• Order, receive, inspect, store, and issue materials including engines, transmissions, fluids, automotive components, and shop tools; perform shipper/receiver functions including verifying shipments against purchase orders, stocking materials, and using material handling equipment such as forklifts and pallet trucks.
• Research and identify replacement parts using manufacturer documentation, OEM portals, electronic catalogues, and supplier resources; maintain part records including manufacturer numbers, supplier cross-references, and superseded or replacement information.
• Prepare and process requisitions and inventory transactions related to parts issuance, stock replenishment, and procurement activities.
• Monitor inventory levels and reconcile stock records by performing physical counts and investigating discrepancies related to inventory, purchase orders, supplier documentation, or pricing.
• Coordinate warranty and core return activities with suppliers, including identifying eligible components, processing returns and claims, and pursuing reimbursement in accordance with warranty and exchange programs.
• Assist in managing obsolete, surplus, or superseded inventory in accordance with inventory control procedures.
• Maintain stockroom areas in clean, organized, and safe condition and ensure materials are stored and handled in accordance with operational and safety requirements.
• Research supplier options and verify product specifications and pricing as required to support procurement activities.
• Maintain a comprehensive WHMIS catalogue in compliance with applicable legislative requirements.
• Comply with Transit Division policies, procedures, and safe work practices.
• Performs other related duties in support of Transit Stores operations as assigned, including participation in process improvements and updates to procedures as required.

Qualifications

• Must have demonstrated experience with Inventory Control procedures, normally acquired through relevant work experience or training.
• Must have experience identifying appropriate parts or materials for specific applications using catalogues, technical documentation, cross-reference tools, or similar resources within a regulated or standards-based environment.
• Demonstrated experience using computerized inventory or enterprise asset management systems. Experience with HxGN EAM is an asset.
• Purchasing and Inventory Management related education is considered asset
• Must possess a valid Class "G" Ontario Driver's
• Must be able to be certified, and maintain certification, to use a variety of material handling equipment – forklift truck, electric pallet truck, hand pallet trucks, etc.
• Mechanical aptitude and familiarity with automotive or heavy vehicle parts is considered an asset.
• Physically capable of performing duties that include but are not limited to heavy lifting, crouching, kneeling, reaching with constant standing and walking. Capable of performing these duties in an industrial shop environment with potential exposure to noise, fumes, and dust.
• Available to work various shifts, including days, afternoons, nights, and weekends in a 24/7 operation.
• Must be proficiency with Microsoft Office applications including Word, Outlook, and Excel, along with the ability to perform accurate computerized data entry, retrieval, and spreadsheet-based record management using standard office equipment.
• Demonstrated ability to communicate effectively and interact tactfully and professionally with staff, supervision, vendors, and the public.

NOTE 1: Must pass a Functional Abilities Test.

NOTE 2: The successful applicant may be required to have a medical to be determined fit to perform the essential duties of the job. This is a condition of employment.

SALARY

Grade 12

HOURS

40 per week

Disclaimer

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.