Job ID #32223: Transit Inventory Specialist

Hamilton Insurance Group, Ltd.; Hamilton; On-site; CAD 65,000 - 75,000; Full time

Job summary

City of Hamilton is seeking a Transit Inventory Specialist to manage materials for Transit Fleet Maintenance, ensuring availability of parts and smooth operation of stores. You will research parts, maintain records, and coordinate requisitions and supplier communications.

The role requires experience with inventory control, parts identification, and proficiency in MS Office; a valid Ontario G-class license and ability to operate warehouse equipment are preferred. Works in a 24/7 operation.

Qualifications

• Experience with inventory control procedures and factual handling of parts data.
• Ability to identify appropriate parts using catalogs and documentation.
• Experience with computerized inventory/asset management systems; HxGN EAM is a plus.
• Purchasing/inventory management education is an asset.

Responsibilities

• Maintain inventory records in electronic databases and verify accuracy.
• Order, receive, inspect, store, and issue materials and tools.
• Research replacement parts using catalogs and supplier resources.
• Process requisitions and inventory transactions for stock and procurement.
• Monitor inventory levels and reconcile stock records; perform physical counts.

Skills

Inventory control

Parts identification

Data entry

Communication

Microsoft Office

Education

Ontario Driver's license (Class G)

Purchasing/Inventory Management education

Tools

HxGN EAM

Microsoft Office

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully.

Job ID #32223: Transit Inventory Specialist - Multiple Vacancies

Union: ATU Local 107

Job Description ID #: 1512

SUMMARY OF DUTIES

Under the general supervision of the Superintendent, Transit Maintenance Capital Planning and Contracts and the operational direction of the Senior Stockkeeper perform materials management functions within Transit Stores including but not limited to parts research, sourcing, inventory control, receiving, storage, and issuance of materials required to support Transit Fleet Maintenance operations and ensure the availability of parts necessary to maintain fleet reliability and service delivery.

GENERAL DUTIES

• Maintain inventory records for parts, materials, tools, and supplies within electronic inventory databases including but not limited to the enterprise inventory management system, ensuring inventory and purchasing data is accurately entered, reviewed, and verified.
• Order, receive, inspect, store, and issue materials including engines, transmissions, fluids, automotive components, and shop tools; perform shipper/receiver functions including verifying shipments against purchase orders, stocking materials, and using material handling equipment such as forklifts and pallet trucks.
• Research and identify replacement parts using manufacturer documentation, OEM portals, electronic catalogues, and supplier resources; maintain part records including manufacturer numbers, supplier cross-references, and superseded or replacement information.
• Prepare and process requisitions and inventory transactions related to parts issuance, stock replenishment, and procurement activities.
• Monitor inventory levels and reconcile stock records by performing physical counts and investigating discrepancies related to inventory, purchase orders, supplier documentation, or pricing.
• Coordinate warranty and core return activities with suppliers, including identifying eligible components, processing returns and claims, and pursuing reimbursement in accordance with warranty and exchange programs.
• Assist in managing obsolete, surplus, or superseded inventory in accordance with inventory control procedures.
• Maintain stockroom areas in clean, organized, and safe condition and ensure materials are stored and handled in accordance with operational and safety requirements.
• Research supplier options and verify product specifications and pricing as required to support procurement activities.
• Maintain a comprehensive WHMIS catalogue in compliance with applicable legislative requirements.
• Comply with Transit Division policies, procedures, and safe work practices.
• Performs other related duties in support of Transit Stores operations as assigned, including participation in process improvements and updates to procedures as required.

QUALIFICATIONS

1. Must have demonstrated experience with Inventory Control procedures, normally acquired through relevant work experience or training.
2. Must have experience identifying appropriate parts or materials for specific applications using catalogues, technical documentation, cross-reference tools, or similar resources within a regulated or standards-based environment.
3. Demonstrated experience using computerized inventory or enterprise asset management systems. Experience with HxGN EAM is an asset.
4. Purchasing and Inventory Management related education is considered asset
5. Must possess a valid Class "G" Ontario Driver's
6. Must be able to be certified, and maintain certification, to use a variety of material handling equipment - forklift truck, electric pallet truck, hand pallet trucks, etc.
7. Mechanical aptitude and familiarity with automotive or heavy vehicle parts is considered an asset.
8. Physically capable of performing duties that include but are not limited to heavy lifting, crouching, kneeling, reaching with constant standing and walking. Capable of performing these duties in an industrial shop environment with potential exposure to noise, fumes, and dust.
9. Available to work various shifts, including days, afternoons, nights, and weekends in a 24/7 operation.
10. Must be proficiency with Microsoft Office applications including Word, Outlook, and Excel, along with the ability to perform accurate computerized data entry, retrieval, and spreadsheet-based record management using standard office equipment.
11. Demonstrated ability to communicate effectively and interact tactfully and professionally with staff, supervision, vendors, and the public.

NOTE 1: Must pass a Functional Abilities Test.

NOTE 2: The successful applicant may be required to have a medical to be determined fit to perform the essential duties of the job. This is a condition of employmen t.

SALARY

Grade 12

HOURS

40 per week

Disclaimer: Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy.Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.