Job (Edmonton): General Manager – Theatre Prospero

Theatre Alberta; Edmonton; On-site; CAD 34,000 - 55,000; Full time

Job summary

Theatre Prospero in Edmonton seeks a full-time General Manager to work with the Artistic Director in managing overall operations. Reporting to the Board of Directors, the GM coordinates the company's activities across finances, HR, development, marketing and tours.

The role requires leadership, grants/fundraising expertise, and strong communication. Flexible hours including evenings and weekends are expected as productions and tours demand.

Qualifications

• Experience in management of not-for-profit or cultural organizations.
• Knowledge of theatre production and/or professional performing arts touring.
• Proven leadership capability.
• Strong fiscal management track record.
• Self-motivated, initiative, team player, autonomous.
• Experience in grant writing, fundraising and marketing.
• Computer skills including MS Office, website and social media management, databases and accounting.
• Strong interpersonal communication (oral and written) skills.
• Ability to work flexible hours including evenings and weekends.

Responsibilities

• Perform book-keeping and payroll processing and accounts payable/receivable.
• Prepare and analyze financial data for reporting.
• Maintain financial records and compliance.
• Prepare and monitor operating budget with Artistic Director.
• Liaise with the accountant for annual notices and taxes.

Skills

Not-for-profit management

Leadership

Fiscal management

Grant writing

Fundraising

Marketing

MS Office

Website management

Social media management

Database systems

Accounting software

Interpersonal communication

Flexible hours

Tools

Microsoft Office Suite

Website management

Social media platforms

Database systems

Accounting software

Job description

The Virgin Trial – Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Job (Edmonton): General Manager – Theatre Prospero

General description

Theatre Prospero seeks a full-time General Manager to work with the Artistic Director in the management of overall operations for the organization. Reporting to the Board of Directors, the General Manager is an essential member of the team and provides central coordination for the company.

Organization

Established in 1996, Theatre Prospero’s mandate is to create, and to foster the creation of, mythic, classical and poetic theatre and other art for students and others through productions, residencies and festivals.

Although primarily focused on Shakespeare, Theatre Prospero has also produced other plays including Greek plays, adaptations of Charles Dickens’ and Dylan Thomas’ works, as well as developing new Canadian productions including Maggie Now Parts 1-4 and Blood Opera: The Raven Tango Poems. Based in Edmonton, Alberta, Theatre Prospero provides Artist in Residence programs for schools around Alberta, offering students opportunities to act in Shakespeare’s plays with professional mentorship. Theatre Prospero also offers student matinees and public performances of plays in Edmonton. Theatre Prospero’s will be developing a major production in the upcoming seasons, a commissioned aboriginal adaptation of Macbeth to be co‑produced with Akpik Theatre of Yellowknife.

Responsibilities

Financial Management

• Perform book-keeping and accounting duties such as processing payroll, accounts payable, receivable, deposits, donations, reconciling transactions.
• Prepare and analyze financial data for reporting purposes.
• Maintain the financial system to the utmost standards and ensuring financial records are organized, up to date and adhere to legal retention requirements.
• Prepare, monitor and revise the operating budget in conjunction with the Artistic Director.
• Liaise with the company’s accountant to produce the annual Notice to Reader and ensure associated federal taxes and deductions are paid in a timely manner.

Human Resource Management

• Create job postings.
• Screen and assist in hiring casual non-artistic staff and student interns.
• Create, negotiate and maintain contracts with artistic and non-artistic staff.
• Oversee artistic and non-artistic staff hours.
• Supervise non-artistic staff work.
• Recruit and train volunteers as required.

Development Associate

• Devise and implement fundraising activities.
• Organize AGLC casinos including applying for casino license, filling out and submitting require applications, recruiting and scheduling volunteers, end of casino reporting and ensuring volunteers are thanked appropriately.
• Identify and pursue funding opportunities available to the organization.
• Manage and assist the Artistic Director with grant applications and reports and ensuring applications and reports are submitted in a timely fashion.
• Identify, cultivate and maintain relationships with potential and current individual and corporate donors and sponsors.

Marketing and Promotion

• Manage the Theatre Prospero website and social media activities.
• Assist with the Theatre Prospero newsletter and other marketing and promotional activities as needed.

Statistical Analysis

• Collect statistical information for CADAC and grant activity reports.

Tour Management

• Book space as required for artistic activities such as auditions, rehearsals and performance.
• Assist where required with arranging of billeting, meals, transportation, and documentation associated with tour company travel.
• Communicate and liaise with schools regarding residences before, during and after residences.
• Guide teachers through the Alberta Foundation for the Arts Artists in Residence grant applications.
• Communicate with lead artists and technicians on a regular basis regarding needs for tours.
• Update and maintain client database.

General Office Duties

• Manage office correspondences.
• Oversee purchasing of office supplies and equipment.
• Maintain and ensure information on Theatre Prospero website is up to date and accurate.
• Maintain Theatre Prospero Calendar of Events.
• Submit annual return to Alberta Corporate Registries and ensure account is in good standing.
• Maintain CADAC account.
• Attend board meetings as required.
• Represent the company in the community at events and performances.
• Other duties as reasonably required.

Qualifications

• Experience in management of not-for-profit or cultural organizations.
• Have knowledge of theatre production and/or the professional performing arts touring and presenting milieus.
• Proven leadership capability.
• A successful track record in fiscal management.
• Be self‑motivated, take initiative and a strong team player, but be able to work autonomously.
• Have experience in grant writing, fundraising and marketing.
• Have computer skills including: Microsoft Office Suite, skill and experience in managing website and social media platforms, database systems experience, and computerized accounting skills.
• Strong interpersonal communication (oral and written) skills are essential.
• The General Manager will be expected to work flexible hours including evenings and weekends.

Hours and Compensation

Hours will vary depending on the time of year and can range from 20-40 hours per week. This is not a salaried position. The General Manager will be paid an hourly wage, to be negotiated with the Artistic Director and Board of Directors.

Submission deadline: September 15, 2015

Start date: Ideally, October 1, 2015.