Job (Calgary): Managing Director – Downstage

Theatre Alberta; Calgary; On-site; CAD 22,000 - 24,000; Part time

Job summary

Downstage, a Calgary-based theatre company, seeks a part-time Managing Director to work with the Artistic Director to advance artistic excellence and community impact. The role focuses on fundraising, financial management, and administrative support that enables productions.

This one-year contract runs Sept 1, 2017 to Aug 31, 2018 with potential to renew; 25 hours per week; salary $22,000–$24,000 CAD depending on experience; training may be provided.

Qualifications

• Experience with theatre fundraising and grant proposals.
• Ability to manage the donor cycle and reporting.
• Excellent writing and communication skills.
• Strong time management and organizational abilities.
• Familiarity with MS Office suite.

Responsibilities

• Manage fund development activities and track targets.
• Coordinate show administration and related duties.
• Prepare financial reports and grant applications.
• Support accounting, compliance and donor relations.

Skills

Theatre production

Strong communication

Organizational skills

Problem solving

MS Office

Tools

Tessitura database

Job description

Job (Calgary): Managing Director – Downstage

JOB POSTING – MANAGING DIRECTOR
Application Deadline: July 20, 2017

Downstage is a Calgary-based professional theatre company dedicated to producing Canadian plays that create meaningful conversation around social issues. We are passionate about removing barriers to attendance, finding innovative ways to make theatre more relevant and accessible to a wide range of people. Read more about us at downstage.ca/about.shtml

Does an elegant Excel file cause your heartbeat to quicken? Have friends or co-workers marveled at your keen eye for detail and your strong writing skills? Do you love inventing and perfecting administrative systems? Are you passionate about theatre with a strong social impact?

If so, you may be an excellent fit for the part-time salaried position of Managing Director, an administrative leader who will work closely with Artistic Director Ellen Close to further Downstage’s artistic excellence and community impact. This position will have a focus on fund development, financial management, and the administrative support that makes our productions possible. This is a one-year contract with potential to renew, running from September 1, 2017 to August 31, 2018 with the option of paid training in August, 2017.

We are committed to employment equity and diversity, and encourage applications from all qualified individuals.

KEY RESPONSIBILITIES:

Fund Development (50%)

• – Track the season fundraising target, prospects and amount raised to date
• – Identify grant, foundation, and corporate funding opportunities and write proposals
• – Oversee the individual donor cycle including identification of prospects and timely delivery of thanks, tax receipts and donor benefits
• – Coordinate donor recognition events
• – Maintain statistics on season activities for operating grants
• – Coordinate our charitable casino including completing the license application, liaising with the facility, advisor and AGLC, and organizing volunteers

Show Administration (30%)

• – Contract artists through applicable union agreements
• – Set up and schedule auditions
• – Coordinate box office and front-of-house activities including scheduling volunteers or staff, coordinating a front of house display, creating show programs, and administering audience surveys
• – Coordinate group bookings including researching and contacting groups relevant to a show or initiative
• – Coordinate opening night receptions

Financial Administration (20%)

• – Keep the company’s day-to-day financial records
• – Generate year-to-date financial reports for board meetings
• – Complete timely financial reporting for granting agencies, foundations and the AGLC
• – File society reports including for Alberta Societies, the WCB and the CRA

QUALIFICATIONS:

We need to you to be:

• – Quite familiar with theatrical production processes
• – Able to work both independently and in close collaboration on tasks
• – A strong communicator, both in person and in writing
• – Highly organized, with great time management skills
• – A confident problem-solver, including under pressure
• – Comfortable with a variety of computer programs including MS Office

It would be helpful if you also had specific experience with not-for-profit or arts fundraising; Equity agreements; the Tessitura database; and/or working with volunteer boards. We will happily provide training and opportunities for growth for the right candidate to be successful in this position.

CONTRACT DETAILS:

This is a year-round, part-time position, working 25 hours per week, with a salary range of $22,000-$24,000 dependent on experience. Work is expected to take place in the Downstage office in Arts Commons in downtown Calgary, with occasional attendance or support at events on evenings and weekends.

As this is a part-time position, we absolutely understand that you will be balancing other contracts. However, you must have excellent availability in December, 2017-January, 2018 to support our main production of the season.