IT Project Coordinator

Delmar International Inc.; Montreal; On-site; CAD 45,000 - 65,000; Full time

Job summary

Delmar International Inc. in Montreal is seeking a project coordinator to support the delivery of logistics projects on time and within budget.

You will assist with planning, scheduling, and administrative tasks while monitoring timelines and milestones using project management tools. You will maintain project documentation, coordinate communication between teams, stakeholders, and clients, and prepare clear status updates and meeting minutes.

Qualifications

• 1-2 years of project management or related experience.
• Bachelor’s degree in Business Administration or related discipline.
• Demonstrated ability to maintain project plans and track commitments.
• Experience using project management tools to manage tasks, timelines, and progress.
• Strong written and verbal communication skills with ability to update diverse teams clearly.
• Customer-facing experience is an asset.

Responsibilities

• Assist with planning, scheduling, and administrative tasks.
• Monitor timelines, milestones, and deliverables using project management tools.
• Maintain accurate project documentation and organize project files.
• Coordinate communication between teams, stakeholders, and clients to clarify expectations and next steps.
• Prepare and distribute project updates, status reports, and meeting minutes with actions and due dates.
• Identify risks, delays, and blockers and escalate issues promptly to support timely resolution.

Skills

Cross-functional communication

Time management

Documentation

Stakeholder communication

Education

Bachelor’s degree

Tools

PM tools

Job description

Mandate:

The project coordinator, reporting to the continuous improvement manager, supports the livery of projects on time and within budget. The coordinator works with team members to establish realistic timelines, follows up on assignments, tracks project progress, and escalates issues that could affect project delivery.

Key Duties & Responsibilities

• Assist with planning, scheduling, and administrative tasks.

• Monitor project timelines, milestones, and deliverables using project management tools.

• Maintain accurate project documentation and organize project files.

• Coordinate communication between teams, stakeholders, and clients to clarify expectations, responsibilities and next steps.

• Prepare and distribute clear project updates, status reports, meeting minutes, including assigned actions and due dates.

• Identify potential risks, delays, and blockers, and escalat issues promptly to support timely resolution.

Requirements

• Minimum 1-2 years’ experience in project management or a related field.

• Bachelor’s Degree in Business Administration, Project Management, or related discipline.

• Demonstrated ability to maintain project plans, track commitments, and follow through on outstanding actions.

• Experience using project management tools to manage tasks, timelines, and progress.

• Strong written and verbal communication skills, with ability to provide clear updates and communicate with technical and non-technical teams.

• Experience in a customer facing role is considered an asset.

What You Offer:

• Ability to work collaboratively while taking ownership of assigned responsibilities.

• Ability to communicate clearly with technical and non-technical teams.

• Experience in freight forwarding or logistics is considered an asset.

• Strong organizational and time management skills, with the initiative to manage competing priorities and follow up without repeated direction.