IS Infrastructure PMO Analyst

Alquemy; Edmonton; On-site; CAD 70,000 - 100,000; Full time

Job summary

Alquemy is seeking an IS Infrastructure PMO Analyst to bolster IT PMO operations, governance, and financial administration. You will maintain project documentation, support procurement and staffing, manage PMO tools, and ensure adherence to SDLC and governance standards.

The role requires collaboration with project managers, IT infrastructure teams, finance, and external vendors. Strong analytical skills, attention to detail, and ability to handle multiple priorities in a fast-paced IT

Qualifications

• Diploma in Business Administration, Information Systems Management, or a related field.
• A bachelor's degree in Business, Computer Science or a related discipline is considered an asset.
• Minimum of four years of PMO operations, project administration or governance experience.
• At least two years of professional experience supporting IT infrastructure projects.
• Strong understanding of PMO processes, governance, documentation, reporting and admin controls.
• Familiarity with PMBOK and project management methodologies.

Responsibilities

• Support PMO operations, governance activities and process improvement.
• Conduct periodic project audits for compliance with standards and SDLC.
• Maintain governance controls, reporting templates and procedures.
• Prepare and maintain project performance, resource utilization and financial reports.
• Administer PMO tools and records, including contingent workers and spreadsheets.
• Support financial reconciliation, accruals and project accounting activities.
• Coordinate vendor billing support and timecard adjustments.

Skills

PMO processes

Project governance

Reporting/Analytics

Stakeholder collaboration

Excel advanced

Attention to detail

Adaptability

Communication skills

Education

Business/IS diploma

Bachelor's degree asset

Tools

SharePoint

Oracle Projects

OnePlan

Power BI

Job description

IS Infrastructure PMO Analyst Job Summary We are seeking an IS Infrastructure PMO Analyst to support IT project management office (PMO) operations, project governance, financial administration, resource management, and project management tools. The successful candidate will collaborate with project managers, IT infrastructure teams, finance, procurement, business units, and external vendors to ensure accurate reporting, compliance with project processes, and efficient administrative support. This role is responsible for maintaining project documentation, coordinating project financial activities, administering project management applications, and managing contingent worker administration throughout the employee lifecycle. The ideal candidate is detail-oriented, analytical, adaptable, and capable of managing multiple priorities in a fast-paced IT environment.

Key Responsibilities

• Support IT Infrastructure PMO operations, project administration, governance activities, and continuous process improvement.
• Conduct periodic project audits to ensure compliance with established project management standards, governance requirements, and the Software Development Lifecycle (SDLC).
• Maintain project documentation, governance controls, reporting templates, process documentation, and project management procedures.
• Prepare and maintain project performance, resource utilization, financial, and governance reports.
• Administer project management applications and tools, including project records, contingent worker records, collaboration platforms, templates, and spreadsheets.
• Investigate and resolve issues related to project management systems, workflows, access permissions, and administrative processes by coordinating with relevant internal teams.
• Support project managers with financial reconciliation, monthly and year-end accruals, journal vouchers, financial transfers, and other project accounting activities.
• Analyze project financial information, investigate discrepancies, and coordinate with Finance, Procurement, Supply Chain and other stakeholders to ensure accurate reporting and timely resolution.
• Coordinate project-related purchasing, bookings, service requests, and administrative inquiries from IT project teams and business units.
• Manage contingent worker administration, including onboarding, extensions, offboarding, record maintenance, system access and equipment coordination.
• Ensure new contractors receive the necessary system access and equipment within required timelines while following information security requirements.
• Prepare weekly and monthly contractor time summary reports for management review and approval.
• Coordinate vendor billing support and adjust contingent worker timecards when required.
• Maintain project management tools, templates, workflows, documentation, and user access permissions.
• Provide guidance and training to new project resources on PMO standards, processes, tools and procedures.
• Support regular project governance reviews and ensure financial and administrative deadlines are met.
• Perform additional project administration and PMO support duties as required.

Required Qualifications and Experience

• Diploma in Business Administration, Information Systems Management, or a related field from a recognised institution.
• A bachelor's degree in Business, Computer Science or a related discipline is considered an asset.
• Minimum of four years of relevant experience in Project Management Office (PMO) operations, project administration or project governance.
• At least two years of professional experience supporting IT infrastructure projects.
• Strong understanding of PMO processes, project governance, documentation, reporting and administrative controls.
• Familiarity with project management methodologies and the Project Management Body of Knowledge (PMBOK).
• Understanding of basic accounting principles, project financial administration, reconciliations and accruals.
• Experience with vendor management and contingent workforce administration is an asset.
• Experience administering SharePoint sites, including permissions and workflows, is preferred.
• Experience with Oracle applications, particularly Oracle Projects, Oracle Purchase Orders and Receiving, and Oracle Business Intelligence (BI), is a strong asset.
• Experience with OnePlan or similar project portfolio management tools is an asset.
• Advanced proficiency in Microsoft Office applications, particularly Excel, including pivot tables, macros and Power Query.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at various organisational levels.

Preferred Skills and Competencies

• Exceptional attention to detail, accuracy and analytical skills.
• Strong organisational, time management and workload prioritisation abilities.
• Ability to manage multiple concurrent tasks, competing deadlines and changing priorities.
• Ability to work independently with minimal supervision while contributing effectively to a team.
• Strong verbal written and active listening skills.
• Effective problem-solving skills, including logical reasoning and basic mathematical analysis.
• Ability to learn new systems, applications and processes quickly and adapt to system changes.
• Strong customer service orientation and the ability to respond professionally and efficiently to stakeholder needs.
• High level of accountability, discipline, initiative and commitment to achieving results.
• Ability to recognise urgent issues, maintain focus and deliver accurate work in a fast-paced environment.
• A collaborative proactive and solutions-oriented approach to supporting project teams and business stakeholders.