Invoice Export Control Associate

Siemens Mobility; Vaughan; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Profit sharing available

Flexible work environment

Vacation entitlement with buy/sell

Job summary

Siemens Canada is seeking an Experienced Professional for SCM-Procurement / Supply Chain Logistics. This full-time, permanent role focuses on accurate invoicing, export documentation, dangerous goods handling, and coordination with SAP.

You will review contracts, calculate freight, ensure compliance with IATA/IMDG, manage SAP shipments, support audits, and drive process improvements in a fast-paced environment. 2–5 years of related experience required.

Qualifications

• Post-secondary education in Business Administration, Supply Chain Management, or a related field.
• Working knowledge of international shipping regulations and compliance requirements.
• Advanced understanding of Incoterms and their impact on scheduling and liability.
• Experience with SAP modules related to Order Management, Shipping, or Billing (SD module preferred).
• Familiarity with trade compliance or export documentation tools.

Responsibilities

• Prepare and validate commercial invoices and export documentation in compliance with regulatory and export control requirements.
• Ensure dangerous goods shipments meet applicable regulatory and safety standards (e.g., IATA, IMDG).
• Review customer contracts to confirm requirements, pricing accuracy, and adherence to commercial terms.
• Calculate and validate freight rates, Incoterms, and provide quotations for freight and special packaging.
• Verify pricing, discounts, and perform accurate currency conversions.
• Coordinate shipment activities and communicate delivery status, product availability, and updates to stakeholders.
• Manage shipments in SAP to ensure accurate recordkeeping and ECC screening compliance.
• Monitor orders and backlog to support on-time delivery KPIs and identify risks.
• Drive continuous improvement across invoicing and shipping processes.
• Ensure accuracy of shipping and invoicing master data in SAP to enable timely billing and ISO compliance.
• Support internal and external audits by preparing required documentation packages.

Skills

Analytical skills

Attention to detail

Communication skills

Independent worker

Multitasking

Education

Post-secondary education in Business Administration or Supply Chain

Tools

SAP

Excel

Word

Outlook

Adobe

Job description

SCM-Procurement / Supply Chain Logistics

Company

Experienced Professional

Job type

Full-time

Office/Site only

Employment type

Permanent

Location(s)

Change the future with us.

We are looking for dedicated and talented people who tackle ever-changing challenges, customer needs, and questions from colleagues with clever concepts and creativity. We embrace change and work with curious minds re-inventing the future of work. Join us and let us focus together on what’s truly important: making lives better with new ideas and the latest technology around the world.

Why you’ll love working for Siemens!

• Freedom and a healthy work- life balance– Embrace our flexible work environment with flex hours, telecommuting and digital workspaces.
• Solve the world’s most significant problems – Be part of exciting and innovative projects.
• Engaging, challenging, and fast evolving, cutting edge technological environment.
• Opportunities to advance your career and mentorship programs on a local and global scale.
• Profit sharing available.
• Rewarding vacation entitlement with the opportunity to buy and sell your vacation depending on your lifestyle.
• Contribute to our social responsibility initiatives focused on access to education, access to technology and sustaining communities and make a positive impact on the community.
• Participate in our celebrations, social events and offsite business events.
• Opportunities to contribute your innovative ideas and get paid for them!
• Employee perks and discounts.
• Diversity and inclusivity focused.

Siemens is proud to be an eight-time award winner of Canada’s Top 100 Employers, Canada’s Greenest Employers 2026 and Canada’s Top Employers for Young People 2026.

What will you do?

This role is responsible for ensuring accurate and compliant commercial invoicing, export documentation, and dangerous goods shipments for both domestic and international deliveries. The position safeguards adherence to all government regulations and export control requirements while supporting efficient shipment coordination through contract review, pricing validation, and freight management. It also drives continuous improvement across invoicing and shipping processes, supports delivery performance, and maintains data integrity within ERP systems and ISO standards. Success in this role requires strong analytical capability, attention to detail, and the ability to operate effectively in a fast-paced environment.

• Prepare and validate commercial invoices and export documentation in compliance with regulatory and export control requirements.
• Ensure dangerous goods shipments meet applicable regulatory and safety standards (e.g., IATA, IMDG).
• Review customer contracts to confirm requirements, pricing accuracy, and adherence to commercial terms.
• Calculate and validate freight rates, Incoterms, and provide quotations for freight and specialized packaging.
• Verify pricing, discounts, and perform accurate currency conversions.
• Coordinate shipment activities and communicate delivery status, product availability, and updates to internal and external stakeholders.
• Manage manual shipments (including internal orders, component resale, and nonstandard customer orders) in SAP to ensure accurate recordkeeping and compliance with ECC screening requirements.
• Monitor orders shipping and backlog to support on-time delivery KPIs and proactively identify risks to performance targets.
• Drive continuous improvement initiatives across invoicing and shipping processes.
• Ensure the accuracy of shipping and invoicing master data (including customer records and Incoterms) in SAP to enable timely billing, support performance KPIs, and maintain ISO compliance.
• Support internal and external audits by preparing required documentation packages.
• Perform monthly invoicing procedures and ensure compliance with any audit
• 2–5 years of experience in a supply chain, logistics, or shipping environment.
• Strong knowledge of export regulations, documentation requirements, and dangerous goods compliance.
• Dangerous goods certification (e.g., IATA, IMDG, or equivalent).
• Experience with freight calculations, Incoterms, and international shipping processes.
• Intermediate experience with ERP systems (SAP preferred).
• Advanced proficiency with Microsoft Office tools (Excel, Word, Outlook) and Adobe.
• Strong analytical skills with a high level of accuracy and attention to detail.
• Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.
• Strong communication, interpersonal, and customer-facing skills.
• Demonstrated problem-solving ability and continuous improvement mindset.
• Understanding manufacturing processes and product structures is considered an asset.
• Experience with customs documentation and HS classification
• Knowledge of export control regulations (e.g., EAR, ITAR, Canadian export controls)

What will you need to succeed?

• Post-secondary education in Business Administration, Supply Chain Management, or a related field (or equivalent experience).
• Foundational knowledge of contract law and commercial terms.
• Working knowledge of international shipping regulations and compliance requirements.
• Advanced understanding with Inco terms and their impact on shipment scheduling and liability.
• Experience with SAP modules related to Order Management, Shipping, or Billing (SD module preferred)
• Familiarity with trade compliance or export documentation tools

About us.

We share our ideas and champion the people behind them.

Siemens Canada is a leading technology company focused on industry, infrastructure, mobility and healthcare. The company’s purpose is to create technology with purpose, transforming the everyday, for everyone, since 1912 in Canada. By combining the real and the digital worlds, Siemens empowers customers to accelerate their digital and sustainability transformations, making factories more efficient, cities more liveable, and transportation more sustainable. A leader in industrial AI, Siemens leverages its deep domain know-how to apply AI – including generative AI – to real-world applications, making AI accessible and impactful for customers across diverse industries. Siemens also owns a majority stake in the publicly listed company Siemens Healthineers, a leading global medical technology provider pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. In fiscal 2025, which ended September 30, 2025, Siemens Canada generated revenues of approx. $2.3 billion CAD. The company has approximately 4,600 employees from coast-to-coast and 38 office and production facilities across Canada.

To learn more about Siemens Canada, visit our website at www.siemens.ca

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Siemens is committed to creating a diverseenvironment and is proud to be an equal opportunity employer. Upon request,Siemens Canada will provide reasonable accommodation for disabilities tosupport participation of candidates in all aspects of the recruitment process.All qualified applicants will receive consideration for employment.
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