Inventory Specialist

Clearpoint Health Corporation; Calgary; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Clearpoint Health Network is seeking an Inventory Specialist to join our Calgary team. The role focuses on end-to-end inventory management, procurement of medical supplies, and maintaining systems and vendor contracts.

You will track orders, audit stock levels, ensure first-in, first-out stock usage, and collaborate with nursing staff and suppliers to optimize cost and availability in a fast-paced healthcare setting.

Qualifications

• Post-secondary education in supply chain management.
• Healthcare/medical device background and contract management experience.
• Knowledge of aseptic techniques.
• 3–5 years procurement or supply chain experience.
• Professional, organized, and detail oriented with multiple priorities.
• Strong analytical and problem-solving abilities with teamwork capability.
• Excellent English reading, writing, and speaking skills.
• Experience with computerized inventory control systems.
• Experience in shipping, receiving, warehousing and material handling.

Responsibilities

• Ensure all stages of inventory management are complete per policies.
• Purchase medical supplies, implants and equipment within authority.
• Maintain and update the inventory management system.
• Manage vendor contracts, pricing and supplier relationships.
• Receive, store and track supplies; monitor purchase-order fulfillment.
• Audit stock, forecast demand and suggest procurement changes.
• Close out purchase orders and fiscal periods in the system.
• Review invoices and coordinate with nurses and managers.
• Assist in training and onboarding of new staff.
• Coordinate and manage inventory counts and audits.

Skills

Analytical skills

Problem solving

Teamwork

Independent work

Excellent English

Education

Post-secondary education in supply chain management

Tools

Inventory management system

Shipping and receiving

Warehousing

Job description

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Canadian Surgery Solutions, a division of Clearpoint Health Network is recruiting for an Inventory Specialist in Calgary.

Position Type : Permanent

No of Position : 1

Role is responsible for ensuring:

• That all stages of the inventory management process are complete and in accordance with policies and processes.
• Compliance with contract terms and conditions assigned within vendor groups.
• Maintain and update the inventory management system

Key Responsibilities

• Ensure that all stages of the inventory management process are complete and in accordance with policies and processes.
• Purchase specialized medical supplies, implants and equipment within your purchasing authority.
• Compliance with contract terms and conditions assigned within vendor groups.
• Maintain and update the inventory management system
• Maintain and be aware and have knowledge of all vendor contracts and pricing; assist in financial evaluation of supplier proposals, pricing comparisons and sourcing decisions as requested.
• Receive and store supplies and equipment.
• Track orders and maintain inventory records and monitor purchase-order fulfillment.
• Report damaged or deficient items to the Manager and vendor.
• Audit and replenish supply carts.
• Monitor shelf life, requisition items in low supply and ensure items are used in a first-in, first-out basis; conduct demand forecasting and procurement recommendations.
• Audit out-going orders and report discrepancies to the Nurse Manager.
• Arranges for return of damaged or recalled items.
• Maintains statistics for reporting.
• Standardizing and maximizing the value of items purchased.
• Consults with user departments and suppliers to resolve discrepancies.
• Develop and maintain supplier relationships; engaging with vendor reps regarding existing and future requirements, cost‑saving opportunities and new products and technologies; document actual examples of cost‑reduction initiatives and supplier alternatives.
• Shipping and receiving all loaners and repairs.
• Close out purchase orders and fiscal periods in the inventory management system within required timelines.
• Review and process all invoices in the accounting system and submit items for approval within required timelines.
• Review weekly operating room slates with the Nurse Manager and Inventory colleague.
• Assist in the training and onboarding of new staff.
• Coordinate and manage inventory counts and audits.

Required Qualifications

The ideal candidate will be an enthusiastic, results driven, business-oriented individual with experiencein healthcare, surgical products and service knowledge with the benefit of:

• Post-secondary education in supply chain management.
• Healthcare/medical device background, experience with surgical vendors and contract management experience.
• Knowledge and understanding of aseptic techniques.
• 3-5 yrs procurement and/or supply chain experience required.
• A high level of professionalism (exceptional customer service and organizational skills) results-oriented individual with the ability to effectively manage multiple priorities and timelines with a high level of attention to detail.
• Strong analytical and problem solving skills are essential along with the ability to quickly grasp a situation and zero in on issues and provide solutions.
• The ability to work both independently and in a team environment.
• Excellent English language skills (reading, written, verbal and comprehension)
• Experience in a computerized inventory control system.
• Experience in shipping and receiving, warehousing and material handling.

Physical Requirements

The work environment is very physically demanding and may require different levels of physical exertion, including you may need to lift/push/pull more than 25 pounds. This position may demand standing long hours and bending.

Clearpoint Health Network Inc is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.