Inventory Control Assistant

Xanadu; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Equity

Benefits

On-site in Toronto

Job summary

Xanadu in Toronto is seeking an Inventory Control team member to support asset tracking, restocking, and shipping/receiving for a cutting-edge photonic hardware lab. You will manage lab stock, organize equipment, and assist with sensitive materials while ensuring secure, accurate inventory processes.

The role requires 2+ years in inventory control or related fields, proficiency with MS Office/GSuite, and the ability to work on-site in Ontario.

Qualifications

• 2+ years of work experience in inventory control, shipping/receiving, or data management.
• Legally eligible to work in Canada and able to work on-site in Ontario.
• Proficiency in MS Office Suite/GSuite; strong interpersonal and time management skills.

Responsibilities

• Assist with general inventory control duties for a photonic hardware lab in downtown Toronto.
• Track assets, restock supplies, organize lab equipment and handle sensitive materials.
• Ship/receive/deliver critical components across Xanadu facilities on site or in Toronto and ensure smooth lab operations.
• Help with equipment setup, installation, cleaning and other lab tasks as needed.
• Maintain weekly stock counts, keep inventory software up to date and support annual audits.

Skills

Inventory control

Shipping/receiving

Data management

MS Office

GSuite

Time management

Organization

Attention to detail

Tools

ERP systems (Netsuite, SAP, MS Dynamics)

Inventory management software

Job description

About Xanadu:

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities:

As part of the Inventory Control team, you will be responsible for assisting with general inventory control duties for a cutting-edge photonic hardware lab located in downtown Toronto. Your main responsibilities will include assisting in asset tracking, restocking supplies, organizing lab equipment, handling sensitive materials, and rapidly shipping/receiving/delivering critical components; potentially across Xanadu Facilities in Toronto. You will also help ensure that all aspects of the lab run smoothly; this can include occasionally helping with equipment setup, installation, cleaning, and other general tasks within the lab. You will have a proven track record of excellence in organization, a strong work ethic, and experience working around delicate equipment.

Responsibilities will include:

• Ensuring lab stock is properly filled and accounted for on a weekly basis
• Keeping inventory software up to date with all the correct data
• Helping with mail pickups, asset tagging, and delivering items to other Xanadu teams on site or at a different location
• Checking on outbound shipments and helping ensure their timely delivery
• Packaging and shipping sensitive items
• Consolidating physical items in the inventory software and keeping the lab inventory up to date
• Implementing organizational improvements to our lab stock
• Assisting with yearly inventory audits and maintaining an up-to-date internal equipment checklist

Basic qualifications and experience:

• Applicant is legally eligible to work in Canada as of the start date and is able to work on-site
• 2+ years of work experience in a relevant area (inventory control, shipping/receiving, data management)
• A valid Ontario G license (or out-of-province equivalent valid for driving in Ontario)
• Proficiency in MS Office Suite/GSuite
• Exceptional interpersonal and time management skills, with a proven ability to prioritize multiple projects and requests effectively within a fast-paced environment
• Self-motivated worker able to carry out tasks and complete daily mission-critical checklists effectively and consistently
• Highly organized with a meticulous, detail-oriented working style

Preferred qualifications and experience:

• Experience working in a laboratory environment or in a facility with sensitive equipment
• Experience with ERP systems (Netsuite, SAP, MS Dynamics, etc.)
• Experience with inventory management systems
• Able to lift over 30lbs on occasion (when handling equipment and deliveries)

This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 60,000 - 70,000 CAD. You will also be eligible for equity and benefits.

Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.

We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at [e-mail].

Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.