Inventory Associate

Auxilium Health; Oshawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

Stratum Canada in Oshawa, ON is seeking an Inventory Associate to manage warehouse stock, track inventory, and ensure compliance with MDEL/DEL regulations. The role includes regular cycle counts and updating inventory records in Zoho.

You will source materials, coordinate with suppliers, maintain cold chain for temperature-sensitive medications, and handle repackaging while adhering to safety procedures.

Qualifications

• Ability to work in a fast-paced environment with changing priorities.
• An analytical mind with attention to detail.
• Excellent communication and customer service skills.
• Familiarity with Zoho Inventory is an asset.
• Familiarity with MDEL and DEL regulations is an asset.
• Experience with GMPs is preferred.
• ISO 9001 and ISO 13485 beneficial.
• Knowledge of cold chain logistics is an asset.

Responsibilities

• Organize warehouse stock and maintain general order.
• Perform stock rotation to preserve FIFO process.
• Conduct cycle counts and reconcile inventory in software.
• Ensure compliance with MDEL/DEL regulations.
• Prepare Credo Cubes for cold chain deliveries and store temperature-sensitive devices.
• Repackage products and coordinate safe handling and disposal.
• Maintain accurate inventory records in Zoho and update pricing as needed.
• Attend to this role in ISO 5 environment and collaborate with other teams.

Skills

Analytical mindset

Communication skills

Organizational skills

Zoho Inventory

MDEL/DEL regulations

GMPs

ISO 9001/13485

Cold chain knowledge

Education

Post-secondary

Tools

Zoho Inventory

Job description

Job Details

• Position: Inventory Associate
• Company and location: Stratum Canada, Oshawa, ON
• Employment type: Permanent, full time
• Hours worked: 37.5 hours/week,(Monday to Friday: 8:00am to 4:00pm), additional hours as required
• Department: Operations
• Reporting to: Director, Operations
• Direct reports? No

This position reviews and analyzes inventory for an organization that holds a Medical Device Establishment License (MDEL) and Drug Establishment License (DEL). Duties include keeping track of goods and supplies in the warehouse, ensuring inventory is accounted for and managed; finding process optimizations and efficiencies, while ensuring compliance with regulatory requirements.

General Responsibilities & Essential Functions

Warehouse Organization

• Organizing warehouse stock and maintaining general warehouse order and cleanliness
• Performing ongoing stock rotation to preserve first in-first out process
• Conducting regular cycle counts and updating inventory software to reflect actual on hand values and investigating discrepancies as necessary
• Monitoring inventory for expiring and expired products, ensuring such products are marked and removed from stock in a timely and appropriate manner
• Returning any damaged or expired products for credit to wholesalers or manufacturers within an acceptable timeframe and verifying credit is received
• Preserving cold chain for temperature sensitive medications by adhering to best practices when handling these products and monitoring their storage conditions in the warehouse
• Other administrative work as required

Inventory

• Working with other operations team members to set minimum on hand quantities for items in inventory and adapting the same in response to changing needs as necessary
• Contacting various manufacturers and suppliers to source products, place orders, and inquire on statusof placed orders
• Receiving, stocking, and organizing shipment materials in the warehouse and other departments
• Reviewing upcoming stock needs and placed orders to ensure adequate quantities will be available of prescription and non-prescription medications and supplies
• Ensuring any back ordered products are addressed in a timely manner, helping to source alternative suppliers or products as needed
• Maintaining accurate inventory records in appropriate software (ie Zoho), including but not limited to entering and receiving purchase orders, initiating and/or receiving stock transfers, ensuring correct and appropriate tracking of batches
• Reconciling and approving purchasing invoices, updating product details and pricing in inventory software (ie Zoho) to reflect changes on an ongoing basis
• Completing frequent counts of high-cost inventory and immediately investigating discrepancies
• Working within an ISO 5 environment to repackage products, as required
• Ensure all inventory items, including medical devices, are stored and handled in compliance with Medical Device Establishment License (MDEL) and Drug Establishment License (DEL) regulations
• Prepare and prime Credo Cubes for cold chain deliveries, ensuring that temperature-sensitive medical devices are stored and transported within required temperature ranges
• Repackaging products into different pack sizes as needed
• Transporting material within the warehouse to other departments, loading docks and/or delivery vehicles using hand trucks and carts while observing all safety procedures
• Coordinating disposal of medical waste by ensuring proper handling and packaging of used sharps containers and medical waste bins while adhering to all safety requirements and arranging for timely pick up

Qualifications

• Ability to work in a fast-paced environment with changing priorities and multiple demands
• An analytical mind, able to interpret and analyze large amounts of data with attention to detail
• Excellent communication, interpersonal and customer service skills
• Strong organizational and problem-solving skills
• Hardworking and reliable
• Familiarity with Zoho Inventory an asset
• Familiarity with Medical Device Establishment License (MDEL) and Drug Establishment License (DEL) regulations an asset
• Experience in GMPs (Good Manufacturing Practices) is preferred
• Experience in ISO 9001 and ISO 13485 beneficial
• Knowledge of cold chain logistics and temperature-sensitive product handling is an asset

Education

• Completion of Post-secondary required

Specific Working Conditions or Physical Requirements

• Must be able to lift and carry products up to 25-50 lbs

DISCLAIMER: The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Stratum Canada is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process.