Inventory Administrative Coordinator (Afternoon Shift)

Mars, Incorporated and its Affiliates; Bolton; On-site; CAD 43,000 - 55,000; Full time

Benefits offered by this job

Medical, vision & dental - starts day

4 weeks of vacation

Tuition reimbursement

Short/Long term disability

Annual merit increases

Annual bonus

Job summary

Mars, Incorporated and its Affiliates in Bolton, Ontario, is seeking an Inventory Administrative Coordinator to maintain inventory accuracy and support SAP-driven production scheduling for semi-finished goods. The role operates on an afternoon shift, collaborating with logistics, production, and quality teams to ensure smooth inventory flow.

Responsibilities include SAP transactions, cycle counting, batch data validation, and coordinating with vendors and maintenance, with emphasis on accuracy,

Qualifications

• Proven experience in an inventory control or a similar role.
• Strong understanding of inventory management principles.
• Experience with ERP systems is required; proficiency in SAP is highly desirable.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Willingness and ability to work 8-hour rotating shifts, including days and nights.

Responsibilities

• Generate/Post Production of batch meal and kibble using PI Sheets (BM/EX).
• Process scrap and regrind materials.
• Manage BM/EX Process Orders and Create POs for Schedule and equipment changes.
• Investigate/elevate large inventory variances of BM/EX.
• Monitor and resolve Consumption errors (COGI’s).
• Maintain stock balance between SAP and Blue Yonder.
• Inventory and Cycle Counting: daily/weekly/monthly counts and yard audits.
• Check Raw and Pack materials in SAP; validate batch data before transactions.
• Follow up on large inventory transactions and process confirmations.
• Daily Operations & Reporting: participate in logistics huddles and production reviews.
• Communicate with Mill and Red Zone Operators.
• Periodically review blocked stock and assist with waste audits.
• Coordinate with vendors for equipment maintenance and yard upkeep.

Skills

Attention to detail

Organizational skills

Analytical skills

Problem solving

Independent worker

Team player

Tools

SAP

Red Prairie

ERP systems

Job description

Job Description:

What is the Job Purpose?

Performs the clerical and administrative tasks associated with the shipments and inventory of products including report writing, record keeping, and a variety of other activities to ensure that shipping has support.

Shift:

Afternoon: 3pm - 11:30 pm - Monday - Friday

Job Summary:

We are seeking a detail-oriented and proactive Inventory Administrative Coordinator to join our team. The successful candidate will be responsible for maintaining inventory accuracy and integrity within our facility. This role operates on a Afternoon shift basis (Subject to change based on business need) and plays a crucial part in our daily operations, with a primary focus on SAP transactions related to our Production Scheduling process for Semi-finished goods. The Inventory Controller will work closely with logistics, production, and quality teams to ensure seamless inventory flow and control.

Key Responsibilities:

SAP

• Generate/Post Production of batch meal and kibble using PI Sheets (BM/EX)
• Process scrap and regrind materials.
• Manage BM/EX Process Orders and Create PO’s for Schedule and equipment exceptions (unplanned production or machine changes).
• Investigate/ elevate large inventory variances of batch meal and kibble (BM/EX).
• Monitor and resolve Consumption errors (COGI’s).
• Ensure compliance with cycle count inventory execution and generate PI count sheets.
• Maintain stock balance between SAP and Blue Yonder.
• Inventory and Cycle Counting:
• Conduct daily, weekly, and monthly cycle counts, including physical yard audits, Red Zone, Mill, Dry Packaging, and COEX counts.
• Perform daily reviews of inventory and check Raw and Pack materials in SAP.
• Validate batch data in SAP before transactions.
• Follow up on large inventory transactions and process confirmations.
• Daily Operations & Reporting:
• Participate in daily logistics huddles and production reviews.
• Check and update the daily plant status in SAP.
• Communicate with Mill and Red Zone Operators.
• Participate in periodic blocked stock review meetings.
• Quality & Waste Management:
• Coordinate quality hold status verifications and sample requests.
• Organize the disposal of liquid waste and serve as a point of contact for waste management vendors.
• Assist with annual waste audits.
• Yard and Equipment Maintenance:
• Conduct yard audits to action idle trailers and manage held materials.
• Coordinate with vendors for equipment maintenance, including slurry tank repairs, tank cleaning, and rail car service.

Qualifications

• Proven experience in an inventory control or a similar role.
• Strong understanding of inventory management principles.
• Experience with ERP systems is required; proficiency in SAP is highly desirable.
• Excellent attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Willingness and ability to work 8-hour rotating shifts, including days and nights.

Preferred Qualifications:

• Knowledge of inventory control principles
• Experience working with vendors and carriers
• Proficiency in ERP systems such as SAP and WMS systems such as Red Prairie
• 3+ years of manufacturing or warehousing experience
• 2+years of work experience within a technical and/or trade discipline

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus and company sponsored pension.

Total Rewards

• Medical, vision & dental- Starts day one!
• 4 weeks of Vacation time
• Tuition reimbursement
• Short/Long Term disability
• Annual Merit Increases
• Annual Bonus

The base pay range for this position at commencement of employment is expected to be between the below range CAD 30.59 - CAD 40.14. Please note: This job posting is for an existing vacancy. AI is used as a supporting tool in our recruitment process.