(Internal Applicants Only) Communications Assistant

Ontario NDP Caucus; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

Ontario NDP Caucus is seeking a capable Communications/Administrative Assistant to support the media relations team. You will assist with media lists, Mailchimp management, website updates, inbox monitoring, and the preparation of media materials.

You will triage media inquiries, help maintain calendars, and coordinate scheduling for media studio bookings. A strong writing ability, organizational skills, and familiarity with CP style are essential.

Qualifications

• Post-secondary education or equivalent in Communications, Copy-editing, Journalism, Public Relations, English or a related field
• 0-3 years of administrative or communications related experience
• Superior organizational skills
• Meticulous attention to detail
• Excellent time management skills and ability to work under tight deadlines
• Ability to multi-task and pivot priorities on short notice
• Excellent writing skills; familiarity with the CP Style Guide is an asset
• Excellent interpersonal and communication skills, ability to work with the public
• Excellent computer and office organization skills including electronic list management and record-keeping
• Familiarity with Mailchimp and Microsoft Office Suite is an asset
• Knowledge of the Ontario NDP Caucus, the Ontario government and the Legislature is an asset
• Second language skills are an asset
• Experience in NDP organizations or related groups is an asset
• Familiarity with equity, anti-racism and anti-oppression policy frameworks

Responsibilities

• Triage media-related inquiries and requests from the media inbox
• Coordinate with Media Relations Officers to develop and maintain a shared media calendar
• Maintain and grow the communication department’s media distribution list
• Create and disseminate administrative communications materials
• Manage the Caucus Mailchimp account, ensuring lists are up-to-date
• Support Media Relations Officers with media studio bookings and schedule management
• Monitor scrums and press conferences as needed
• Conduct daily media monitoring
• Remain informed of NDP policy and Caucus positions
• Perform other duties as assigned

Skills

Administrative

Organizational skills

Time management

Multi-tasking

Writing skills

Public relations

Interpersonal communication

Office software

Education

Post-secondary education in Communications/PR/English

Tools

Mailchimp

Microsoft Office

Job description

Objectives:

To assist and coordinate the media relations team’s administration, including managing the regional media lists, owning online tools including MailChimp, coordinating website updates relevant to news releases, monitoring and actioning the general inbox, and supporting the team on preparing media relations and social media materials.

Responsibilities to the Director of Media Relations:

• Triage media-related inquiries and requests from the media inbox
• Coordinate with Media Relations Officers to develop and maintain a shared media calendar ensuring updated information regarding key dates, press conferences and media availabilities.
• Maintain and grow the communication department’s media distribution list
• Create and disseminate administrative communications materials within and outside the department as required.
• Manage the Caucus Mailchimp account, ensuring lists are up-to-date.
• Support Media Relations Officers with media studio bookings and schedule management.
• Monitor scrums and press conferences as needed.
• Conduct daily media monitoring
• Remain informed of NDP policy and the Caucus’ position on topics of current interest and concern.
• Perform other duties as assigned

Qualifications:

• Post-secondary education or equivalent in Communications, Copy-editing, Journalism, Public Relations, English or a related field
• 0-3 years of administrative or communications related experience
• Superior organizational skills.
• Meticulous attention to detail.
• Excellent time management skills and ability to work under tight deadlines
• Ability to multi-task and pivot priorities on short notice
• Excellent writing skills; familiarity with the CP Style Guide is an asset
• Excellent interpersonal and communication skills, ability to work with the public
• Excellent computer and office organization skills including electronic list management and record-keeping.
• Familiarity with Mailchimp and Microsoft office suite is an asset
• Knowledge appropriate to the position, of the Ontario NDP Caucus, the Ontario government and the working of the Legislature is an asset.
• Second language skills are an asset
• Experience in NDP organizations, ethno-cultural organizations or labour organizations would be an asset.
• Familiarity with equity, anti-racism and anti-oppression policy frameworks

The NDP Caucus is an equal opportunity employer. Accommodation for job applicants with disabilities are available on request.