Intermediate Paralegal

Osler; Vancouver; Hybrid; CAD 80,000 - 105,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP, a leading Canadian business law firm, seeks an experienced Intermediate Paralegal to join the Vancouver office in the Emerging & High Growth Companies Department. The role supports corporate professionals nationwide with minute books, registrations, and transactional documents.

Ideal candidates hold a Paralegal Certificate or Diploma with 5+ years in a law firm focused on corporate law, and demonstrate strong MS Office, iManage, and ALF skills.

Qualifications

• Paralegal Certificate or Diploma plus at least 5 years of law-firm experience in corporate law practice.
• Thorough understanding of BC Business Corporations Act, Canada Business Corporations Act, and related legislation.
• Knowledge of legal procedures for drafting, processing and filing corporate documents.
• High technology proficiency including MS Office, iManage and other relevant programs.
• Ability to prioritize and organize work and manage multiple tasks to meet deadlines.
• Willingness to learn and provide superior client service.

Responsibilities

• Review, analyze, summarize, update and maintain minute books and corporate records.
• Perform due diligence of minute books and prepare reports with rectifications.
• Prepare corporate documents such as articles of incorporation, by-laws, share provisions and certificates.
• Prepare resolutions for routine matters and changes to directors or offices.
• Register, renew, and cancel business names and partnerships; prepare related documents.
• Support document preparation with and without firm precedents; ensure compliance with governing statutes.
• Review documents for compliance with BC and Canada corporate law.
• Analyze and prepare principal and ancillary documents using precedents and statutes.
• Organize transactions and assist at closings; conduct corporate searches.
• Respond to internal and client inquiries and perform related duties.

Skills

Prioritization

Organization

Initiative

Client service

Tech proficiency

Education

Paralegal Certificate or Diploma

Tools

MS Office

iManage

ALF

Job description

Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms. Advising many of Canada's corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,400 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are seeking an experienced Intermediate Paralegal to join our Emerging & High Growth Companies Department in our Vancouver office supporting legal professionals both locally and nationally.

Major Responsibilities and Duties:

• reviewing, analyzing, summarizing, updating and maintaining basic to complex minute books and corporate records including electronic records database
• performing due diligence of minute books and identifying deficiencies and material matters, preparing reports recommending manner of rectifying deficiencies; preparing any necessary documents required to comply with governing statutes
• preparing corporate legal documents such as articles of incorporation, amalgamations, amendments, dissolutions, by-laws, share provisions, share certificates, extra-provincial registrations, general and limited partnerships, business names and corporate records
• preparing resolutions for routine matters such as annual resolutions, changes to directors, officers, registered office address and corporate names
• registering, renewing, and cancelling business names and partnerships; gathering information; preparing and filing documents and reports accordingly
• preparing documents with and without firm precedents according to instructions and information provided by the legal professionals and information gathered through own research (examples include resolutions, minutes, and correspondence)
• reviewing documents prepared by legal professionals for general compliance with the related legislation (e.g. BCBCA, CBCA)
• analyzing and preparing required principal and ancillary documents using precedents, statutes, and other research materials
• organizing transactions and attending closings to oversee the execution of documents
• conducting corporate searches
• replying to internal and client inquiries
• performing other related duties as may be assigned from time to time

Position Requirements

Education and Experience

Paralegal Certificate or Diploma plus at least 5 years of law-firm experience in corporate law practice.

Knowledge and Skills

• thorough understanding of the BC Business Corporations Act, Canada Business Corporations Act, and other relevant legislation, legal terminology, forms and documents related to corporations, partnerships, joint ventures, not-for-profits, etc.
• knowledge of legal procedures and practices involved in drafting, processing and filing a variety of basic and complex documents
• high technology proficiency including advanced MS Office, ALF, iManage and other relevant programs
• ability to prioritize and organize work and manage multiple tasks ensuring deadlines are met
• ability to take initiative, work independently, seek out guidance when appropriate and exercise judgement
• willingness to learn and accept challenges with dedication to providing superior internal and external client service

Reports

Direct: Manager, Corporate Services

Compensation:

Thetypical hiring salary range for this position in British Columbia is $80,000 - $105,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, internal and market equity.

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for this role.