Legal Assistant - Float

Osler, Hoskin & Harcourt LLP; Vancouver; On-site; CAD 56,000 - 63,000; Full time

Job summary

Osler, Hoskin & Harcourt LLP in Vancouver is seeking a Float Legal Assistant to support eight practice groups with administrative duties and overflow work.

The successful candidate will assist with time management, filing, billing and document handling while upholding client confidentiality.

A Legal Assistant certificate is preferred, with at least one year of related experience.

Qualifications

• Certificate from a recognized Legal Assistant program is preferred.
• Minimum one year of Legal Assistant or administrative experience.

Responsibilities

• Assist Legal Assistants in eight practice areas with overflow administrative work.
• Manage time, resources, workflow and deadlines for legal professionals.
• Prepare and review client invoices, verify fees and disbursements.
• Handle audit inquiries and follow up as required.
• Maintain confidentiality of materials and documents.

Skills

Attention to detail

Time management

Communication skills

Administrative support

Education

Legal Administrative Certificate

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,400 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are currently recruiting for a Float Legal Assistant to join our Vancouver Office. The successful candidate will support the Legal Assistant team and Legal Professionals in eight practice groups through the provision of administrative support and assistance with overflow work and absences.

Duties and Responsibilities

• Assists Legal Assistants in eight practice areas with overflow administrative work, such as printing, scanning, mail processing, filing, expense reimbursement, travel arrangement, file opening, billing, etc.
• Manages time, resources, workflow and deadlines of legal professionals which involves maintaining a filing system for all documents, compiling and organizing materials required for legal professional’s work-in-progress, opening up new files, etc.
• Performs client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing.
• Receives, researches, prepares and follow up on audit inquiries.
• Handles confidential materials and documents.

Education & Experience

A certificate from a recognized Legal Assistant program is preferred. Previous Legal Assistant or Administrative experience of minimum one year is preferred. An equivalent combination of education, training and experience may be considered.

Reports

Direct: Manager, Human Resources

Compensation:

The range of expected compensation for this position is $56,000 - $63,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, skills and experience.

Working Conditions:

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

Please note that we use artificial intelligence to screen, assess or select applicants for this role.