Intermediate Contract Administrator

Kaizen Lab Inc.; Calgary; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Annual profit share

Extended health and dental

EFAP

Wellness spending

Professional membership reimbursement

PATO Days

Job summary

Zeidler Architecture in Calgary is seeking an Intermediate Contract Administrator to join our team. You will manage construction documentation, coordinate field activities, and liaise with contractors and consultants to support delivery across projects.

The role requires 5–9 years of construction administration experience, a degree in Architecture or Architectural Technology, and a willingness to travel. This is an in-office/site-based position to support real-time collaboration and project

Qualifications

• Degree or diploma in Architecture or Architectural Technology, or equivalent experience.
• 5–9 years of construction administration or construction management experience.
• Strong knowledge of building codes and field review protocols.
• Willingness to travel; valid driver’s license required.
• Familiarity with green building initiatives is considered an asset.

Responsibilities

• Produce and distribute supplemental documentation including RFIs and change orders.
• Final review of shop drawings and preparation of site-related documentation.
• Maintain project documentation in accordance with filing systems and QA/QC standards.
• Conduct site reviews and field observations.
• Liaise with contractors, consultants, and clients to support issue resolution.
• Communicate construction updates to project leadership.
• Ensure construction activities comply with office Project Delivery systems.
• Ensure all work aligns with the firm’s Project Delivery standards, including proper use of filing systems, adherence to architectural procedures, and compliance with drawing and documentation protocols.

Skills

Contract administration

Field coordination

Communication

Education

Architecture degree or equivalent

Tools

CA forms

Job description

Introduction

At Zeidler Architecture, we believe that design has thepower to shape experiences and transform communities. As a leading Canadianarchitectural practice with a legacy spanning over 70 years, we are known for delivering thoughtful, innovative, and enduring design solutions across sectorsand geographies.

Rooted in a deep commitment to collaboration, designexcellence, and sustainability, Zeidler brings together a diverse team ofprofessionals united by a shared purpose: to create impactful architecture thatconnects people and elevates the built environment.

We are currently seeking an Intermediate ContractAdministrator to join the Calgary Team. The ideal candidate brings strongcontract administration experience, effective field coordination and consultantcommunication skills, and a solid understanding of construction-phase projectdelivery.

Job Summary

The Intermediate Contract Administrator contributes toproject success during the construction phase by managing documentation, fieldcoordination, and consultant communication. This role brings a solidunderstanding of project workflows and ensures efficient and effective contractadministration in alignment with Zeidler’s delivery standards.

Key Responsibilities

Design + Documentation

• Produce anddistribute supplemental documentation including RFIs and change orders.
• Final review ofshop drawings and preparation of site-related documentation.
• Maintain projectdocumentation in accordance with filing systems and QA/QC standards.

Project Support + Coordination

• Conductsite reviews and field observations.
• Liaisewith contractors, consultants, and clients to support issue resolution.
• Communicateconstruction updates to project leadership.
• Ensureconstruction activities comply with office Project Delivery systems.
• Ensureall work aligns with the firm’s Project Delivery standards, includingproper use of filing systems, adherence to architectural procedures, andcompliance with drawing and documentation protocols

Team + Culture

• Promoteteam alignment and internal communication during project delivery.
• Upholdhealth and safety policies.
• Participatein a collaborative, adaptable, in-office and site-based work culture.
• Thisposition requires 100% in-office and/or site presence to support in-personcollaboration, real-time mentorship, and effective cross-functionalalignment across teams and disciplines.

Qualifications

• Degreeor diploma in Architecture or Architectural Technology, or equivalentexperience.
• 5–9years of relevant construction administration or construction managementexperience.
• Strongknowledge of building codes, CA forms, and field review protocols.
• Strongleadership and organizational skills with multi-project managementability.
• Willingnessto travel for site reviews; valid driver’s license required.
• Familiaritywith green building initiatives is considered an asset.

Why Join Us?

At Zeidler, you’ll be part of a nationally respected architectural practice withdeep Canadian roots and a legacy of award-winning work across sectors—fromcivic landmarks and community spaces to advanced research and workplaceenvironments.

Wefoster a collaborative, inclusive studio culture that values creativity,accountability, and design integrity. With studios in Toronto, Calgary, and Vancouver,we offer the opportunity to work on projects across the country and beyond,supported by teams who are passionate about architecture’s potential to make apositive impact.

Here’swhat you can expect as part of our team:

• A respectful, supportive,and engaging in-office environment
• Opportunities formentorship, leadership, and professional growth at all levels
• A strong commitment tosustainability and continuous learning
• Competitive compensationwith an annual profit share
• Comprehensive benefits,including extended health and dental, EFAP, wellness spending, andprofessional membership reimbursement
• PATO Days (additionaltime off around long weekends and holiday closures)
• Wellness initiatives,training programs, and social events that strengthen our studio culture

Zeidleris committed to equal opportunity for all employees and applicants, and westand by our principles for a diverse, equitable and inclusive workplace.