Institutional Sales Coordinator

Fidelity International; Toronto; On-site; CAD 71,000 - 81,000; Full time

Benefits offered by this job

Comprehensive health benefits

Parental leave top-up

Tuition reimbursement

Generous time-off policy

Job summary

Fidelity International is seeking an experienced Administrative Assistant in Toronto. The role involves providing support to Institutional Distribution VPs, organizing client meetings and events, and managing data integrity processes.

Ideal candidates should possess strong time management and organizational skills, proficiency in Microsoft Office Suite, and a minimum of 1-2 years of administrative experience. The company offers a competitive compensation package which includes a salary range of $71,000 to $81,000 annually and comprehensive health benefits from day one.

Qualifications

• Minimum of 1–2 years of experience in an administrative assistant role.
• Completion of post-secondary education (college diploma or university degree).
• Completion of or enrollment in the Canadian Securities Course (CSC) or the Canadian Investment Funds Course (IFIC) is an asset.

Responsibilities

• Provide administrative support for various Institutional Distribution VPs and their management team.
• Plan and coordinate client meetings and events for industry professionals.
• Manage data integrity process for sales reporting requirements.

Skills

Administrative support

Time management

Organizational skills

Microsoft Office Suite

Education

Post-secondary education

Tools

Salesforce

Job description

Job Description

Current work authorization for Canada is required for all openings. This is a regular, full‑time role. You will be working on a flexible hybrid schedule as part of Fidelity’s dynamic working arrangement. The work location for this role is 483 Bay Street in Toronto until approximately late 2026 when the location will change to the new Mississauga office at 3 Robert Speck Parkway.

What You Will Do

• Provide administrative support for various Institutional Distribution VPs and their management team
• Plan and coordinate client meetings, special functions and events for industry professionals, both on and off site
• Support the coordination and administration of marketing campaigns
• Manage the continuous data integrity process for sales reporting requirements including preparing and revising presentations, reports and databases
• Run reporting and manage other ad‑hoc requests for the team
• Participate in the development and implementation of special projects as assigned

What We’re Looking For

• Minimum of 1–2 years of experience in an administrative assistant role
• Completion of post‑secondary education (college diploma or university degree)
• Completion of or enrollment in the Canadian Securities Course (CSC) or the Canadian Investment Funds Course (IFIC) is an asset

What You Will Bring

• Strong sense of professionalism and diplomacy with the ability to establish and maintain relationships with internal and external business partners
• Demonstrated strength in time management and organizational skills with the ability to multi‑task in a fast‑paced work environment with minimal supervision
• Highly motivated, detail‑oriented and eager to learn
• Proficient with the MS Office Suite including PowerPoint and Excel; ability to readily learn new systems (Salesforce would be an asset)

Benefits and Compensation

Base salary range: $71,000 to $81,000 annually, based on experience and qualifications.

RRSP contribution: After 6 months of employment, an RRSP contribution is made; no employee matching required.

Additional benefits: Competitive total compensation package, comprehensive health benefits starting on the first day (including up to $6,000 annually for mental health services and therapy), parental leave top‑up to 100% of salary for 25 weeks, up to $650 for home office equipment, generous time‑off policy (including 2 paid days annually to volunteer at a charity of your choice), diversity and inclusion programs, extensive professional development opportunities, tuition reimbursement, and more.

Equal Employment Opportunity

Fidelity Canada is an equal‑opportunity employer. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally protected ground. Accommodation during the application process is available on request. If you require an accommodation, please email us at [e-mail].