Innovation Research & Program Operations Coordinator

Socket.dev; Ottawa; On-site; CAD 51,000 - 58,000; Full time

Benefits offered by this job

Competitive health and dental benefits

3 weeks' vacation

Defined Pension Plan

Wellness program and on-site gyms

Employee perks program

EAP including Mental health support

Professional development and learning

Flexible work environment

Job summary

Bruyère Health Research Institute seeks an Innovation & Program Operations Coordinator to oversee day-to-day research activities and financial coordination across the program. You will support grant submissions, ethics materials, data collection, and analysis, while ensuring project objectives are met and stakeholders are supported.

You will also handle ledger reconciliations, payroll allocations, and preparation of reports for funders, contributing to Bruyère’s mission to advance healthcare

Qualifications

• Master’s degree required and relevant project coordination experience.
• Experience with financial reconciliation and multiple funding sources.
• Strong communication and organizational skills.

Responsibilities

• Coordinate day-to-day innovation projects and grant submissions.
• Support ethics materials, data collection, and analysis.
• Manage general ledger and payroll reconciliations.
• Prepare financial reports and project write-ups for stakeholders.
• Support literature reviews and manuscript drafting for publications.

Skills

Communication skills

Project coordination

Budget tracking

Excel proficiency

Time management

Discretion with data

Bilingual (French/English)

Stakeholder engagement

Education

Master's degree in relevant field

Job description

POSITION TYPE: Full-time, 75 hours/pay period, 1 FTE

SALARY SCALE: $37.20 to $42.40 /hour

CLOSING DATE: 2026/09/15*

Why should you join Bruyère Health RI?

The Bruyère Health Research Institute supports investigators who contribute to a better, more responsive health care system that delivers the best care to patients, residents, and families. We focus on finding the future of care for aging Canadians and vulnerable populations.

What we offer?

• Competitive health and dental benefits program
• 3 weeks' vacation, 10 sick days, 2 float days
• Defined Pension Plan
• Wellness program and on-site gyms
• Employee perks program
• Employee and Family Assistance Programincluding Mental health support
• Professional development and learning opportunities
• Flexible work environment

Summary of the role

The Innovation & Program Operations Coordinator will be joining Bruyère's nationally recognized health innovation team as we advance the development, evaluation, adoption, and scaling of healthcare technologies within Bruyère and across Canada. The Innovation & Program Operations Coordinator is responsible for the oversight of day-to-day research activities of the innovation team and for financial coordination across the program.

Key responsibilities include providing support in areas such as grant submissions, completion of ethics materials, data collection and analysis, general ledger and payroll reconciliation, daily logistics to ensure that project objectives are met and project stakeholders are supported, manuscript drafting and other duties as required. Reporting to the Program Manager, the incumbent will also support the implementation and evaluation of innovation projects across Bruyère.

Main duties and responsibilities

Innovation Coordination Activities

• Coordinate the day-to-day activities related to innovation projects
• Conduct training and provide technical support to project stakeholders
• Work with hospital staff on the many day-to-day tasks required to implement and evaluate innovation projects
• Provide staff and patients with training on new technology
• Provide hospital staff with support when piloting an innovation
• Provide support on the development and implementation of project learnings (knowledge transfer)
• Manage multiple competing priorities to meet deadlines and deliverables
• Present innovations to individuals or small groups to engage them in the project
• Liaise with project stakeholders for report edits and feedback
• Support the grant submissions process
• Write project reports for funders and internal stakeholders
• Conduct data gathering and analysis for reports (when focused on project coordination deliverables)
• Support innovation team with reviews of companies

Financial Activities

• Perform monthly general ledger reconciliation across program accounts; investigate, document, and resolve discrepancies with Finance
• Reconcile payroll to project and grant accounts, including salary allocations and effort splits across multiple funding sources
• Track expenditures against approved budgets and funder terms; flag variances and projected over/under-spends to the Program Manager
• Prepare financial reports and reconciliations for funders in line with reporting deadlines and eligibility rules
• Maintain accurate financial records and audit-ready documentation for program accounts
• Draft business cases for potential projects
• Draft financial projections for small/straightforward projects
• Draft final reports for stakeholders

Research Activities

• Coordinate data gathering and analysis for innovation and research projects
• Support innovation team with literature reviews
• Write manuscripts for publications
• Conduct data gathering and analysis for reports (when tied to research outcomes)
• Complete new ethics applications with input from Program Manager or senior team members
• Conduct straightforward data manipulation using appropriate software

Administrative Support

• Take initiative to support team goals and pitch-in with tasks as required

Additional duties may be added as projects progress

Qualifications

• Master's degree in relevant field
• 2 years relevant project coordination experience, ideally within healthcare and/or innovation, including areas such as project coordination and planning, budget development and knowledge of granting agency requirements and sound knowledge of innovation principles
• Demonstrated experience with financial reconciliation, including general ledger and/or payroll reconciliation, and tracking expenditures across multiple funding sources

Key Competencies

• Excellent oral & written communication, networking, and interpersonal skills, ideally rooted in change management theory
• Good negotiating, influencing, and training skills to effectively work with a variety of stakeholders
• Good risk assessment and conflict resolution skills with understanding of when to elevate issues to other team members
• Experience working with sensitive and private information, including payroll and financial data, with a high degree of discretion
• Good analytical, creative problem-solving and organizational skills
• Comfort working in financial and ERP systems, with advanced Excel skills
• Demonstrated level of independence in completing projects on timeEntrepreneurial/self-starter/ability to take initiativeExtremely detail orientedStrong time management skillsFlexible and able to pivot and adapt to changing deliverables and timelinesForward thinking, with the ability to identify potential issues before they ariseExcellent computer skills (i.e., MS Office Suite)
• Ability to manage virtual and in-person meetings
• Strong writing skills and publication experience
• Fluent in French and English (written and spoken), an asset
• PMP or CAPM Certification is an asset

About Bruyère Health RI

Bruyère and its Research Institute are fully affiliated with the University of Ottawa, and have other regional academic, government, NGO, and industry partners engaged in collaborative research and innovation initiatives. Our research priorities include Aging and Long-Term Care, Palliative Care, Rehabilitation and Recovery, and Social Accountability (encompassing Primary Care and Health Equity).

Additional Information

*Please note that applications received after the closing date will not be considered.

Bruyère promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.