Inhouse Corporate Clerk

Arkfield Capital; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

Arkfield Capital is seeking an experienced Inhouse Corporate Clerk on a 12-month contract to support fundraising, financing and investment activity, working closely with in-house counsel and external counsel.

The role focuses on maintaining corporate records, filings, and real estate transactions, including Teraview, with a collaborative culture and a fast-paced environment.

Qualifications

• Diploma from Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario (or equivalent).
• 4–6 years corporate law clerk experience; real estate investment firm a plus.
• Experience with corporate filings, minute books, registers and organization charts.
• Teraview and land titles processes experience is strong asset.
• Strong MS Office skills.
• Excellent written and verbal communication with sound judgment and professionalism.

Responsibilities

• Maintain minute books, organizational charts, and corporate filings.
• Draft/review documents for investor subscriptions, financings, and formations/dissolutions.
• Coordinate and document transactions, including funds flows (loans, capital contributions, distributions).
• Prepare and track real estate and corporate filings, including Teraview registrations.
• Liaise with external counsel and stakeholders with timely, accurate responses.
• Support compliance activities.
• Assist in board packages, agendas, and supporting documents.
• Collaborate with finance, development, and asset management on investments.

Skills

Legal drafting

Corporate records management

Communication skills

MS Office

Organizational skills

Independence & initiative

Education

Ontario Law Clerk diploma (Institute of Law Clerks of Ontario)

Tools

Teraview

Land registry systems

Job description

Arkfield Capital is seeking an experienced Inhouse Corporate Clerk to join our team on a 12-month contract, providing coverage during a planned leave of absence. In this role, you will work closely with our in-house counsel to support the fundraising, financing and investment activity carried out by Arkfield, while also liaising with external legal counsel, stakeholders, partners and other internal teams in the preparation and management of real estate transactions.

The successful candidate will start immediately, allowing for a thorough transition and training period alongside the current Corporate Clerk ahead of the leave. Reporting to and partnering day-to-day with in-house counsel, you will play a central role in maintaining corporate records and filings, supporting transactions from formation through to financing and distribution, and ensuring our real estate holdings remain properly registered and organized, including through Teraview.

This is a hands-on role suited to a highly organized, detail-oriented professional who thrives under pressure and takes initiative. You'll work alongside an experienced team in a collaborative, non-hierarchical culture that values communication, organization, structure, and professionalism as we grow our platform at Arkfield.

What You'll Do

• Managing corporate records, including maintenance of minute books, organizational charts, and corporate filings
• Drafting and/or reviewing legal documents to support subscriptions by investors, financings, and the formation and dissolution of entities
• Coordinating and documenting transactions/investments, including flows of funds (loans, capital contributions, returns of capital and distributions)
• Preparing, submitting and tracking real estate and corporate filings, including registrations and searches through Teraview and other land registry/government systems
• Liaising with external legal counsel and other stakeholders, providing timely and accurate responses to inquiries from internal and external parties
• Supporting compliance activities
• Supporting the preparation of board packages, including agendas, performance summaries, and collecting and sharing supporting documents
• Regularly collaborating with internal teams across departments (finance, development, asset management) on matters related to investments and transactions

What We're Looking For

• Diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario (or equivalent corporate administration/legal experience with an outstanding performance record)
• 4-6 years of experience as a corporate law clerk; experience in a law firm or in-house legal department of a real estate investment firm is an asset
• Demonstrated experience with corporate filings and corporate organization, including minute books, registers and organizational charts
• Experience with Teraview and real estate registration/land titles processes is a strong asset
• Strong technical skills with MS Office (Word, Excel, and Outlook)
• Exceptional organizational skills and superb attention to detail
• Excellent written and verbal communication skills, with sound judgment and professionalism
• A strong sense of urgency and the ability to prioritize competing deadlines
• A proactive self-starter who takes initiative, anticipates needs, and works independently while collaborating effectively across different departments
• Ability to multi-task and adapt quickly to shifting priorities and tight turnaround times in a fast-paced environment

What You'll Gain

• Direct exposure to Arkfield's fully integrated real estate investment and development platform
• The opportunity to work closely with in-house counsel, senior leadership, and cross-functional teams across the business
• Meaningful, hands-on ownership of corporate governance and transaction execution
• Insight into how a fast-growing real estate investment platform structures, finances, and governs its corporate entities

About Arkfield Capital

Arkfield Capital is a vertically-integrated real estate investment company that develops and manages commercial and residential real estate projects in Ontario. Since our establishment in 2020, we have experienced remarkable growth, with over 20 projects currently owned and/or managed across low- and high-rise development.

Our success stems from a people-driven, entrepreneurial culture that pairs startup energy with a collaborative, family-oriented, results-focused environment. Leveraging our financial strength, streamlined decision-making, and vertical integration, we have been among the most active developers in Ontario over the last five years.

At present, Arkfield Capital's portfolio includes approximately:

• 6.2M+ square feet of residential density
• $700M in assets under management

Our flat structure is built to empower team members to take on diverse roles, with plenty of room for both company and personal growth. We're looking to add people excited to help propel that growth.

Interested candidates are encouraged to submit your resume and cover letter to Karen De Couto at [e-mail] and Michael Sproule at [e-mail].

Arkfield Capital is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.