Information Management and Privacy Assistant

City of Barrie; Barrie; On-site; CAD 48,000 - 59,000; Full time

Job summary

The City of Barrie seeks an Information Management and Privacy Assistant to support the implementation and management of its Records and Information Management program. This role involves record handling, administrative tasks, and customer service in compliance with privacy regulations, providing a unique opportunity to contribute to municipal governance.

Benefits

Comprehensive union benefits plan

Access to Employee and Family Assistance Program (EFAP)

Paid vacation and sick days

OMERS Primary pension plan

Discounted fitness memberships

Access to Perkopolis Perks program

Qualifications

• Four post-secondary courses in relevant disciplines required.
• Nine months of experience in related roles needed.
• General knowledge of records management principles necessary.

Responsibilities

• Assist with the management of Records and Information Management (RIM) program.
• Perform record retrieval, transfers, and disposals.
• Support requests under the Municipal Freedom of Information and Protection of Privacy Act.

Skills

Attention to Detail

Customer Service

Teamwork

Education

Four Post-Secondary Courses in Records Management, Library Sciences, Office Administration, or Business Administration

Tools

Microsoft Office Suite

Database Management Software

Information Management Software

Job description

Information Management and Privacy Assistant

Salary Range: $48,848.80 to $58,476.60 per year

Location: Barrie, ON - Onsite (see below for more details)

Application Deadline: Tuesday , July 1, 2025 at 11:59 pm

The Opportunity

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Under the general guidance and direction of the Supervisor of Information Management and Privacy, the Information Management and Privacy Assistant is responsible for supporting the implementation, administration, and maintenance of the City's Records and Information Management (RIM) program, systems, and services and the Access and Privacy Program. Specifically, this position performs Record Centre activities, such as file retrievals, returns, transfers, disposals; provides administrative support to and participates in departmental conversions of physical and electronic files; and provides customer service support related to the City's Records and Information Management (RIM) program, systems, and services and the Access and Privacy Program. Lastly, this position provides support to the RIM Section for requests under the Municipal Freedom of Information and Protection of Privacy Act, including but not limited to preparing physical files, updating the tracking database, preparing search/time estimate memos, collecting documentation, and photocopying and assembling packages for distribution. Overall, this position plays an integral role in supporting the implementation, administration and management of information resources, access to information, and the protection of privacy.

Our Culture and Qualifications of the Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is how we do it - your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed.

Education (degree/diploma/certifications)

• Four (4) Post-Secondary Courses from an accredited post-secondary organization or institution related to the following disciplines:
  o Records Management
  o Library Sciences
  o Office Administration
  o Business Administration
• Nine (9) months of experience performing duties related to the above mentioned major responsibilities

Knowledge/Skill/Ability

• General knowledge of the following legislation, regulations, and acts:
  • Municipal Freedom of Information and Protection of Privacy Act
• General knowledge of the following:
  • records and information management principles, programs, and services
  • The Ontario Municipal Records Management System (TOMRMS)
• Demonstrated ability to:
  • exercise discretion and judgment when handling confidential information
  • exert effort to lift, push, pull, or carry objects for short periods of time
  • interact effectively and courteously with all levels of staff and contacts in a political and community/client service environment
  • maintain a high standard of public relations at all times
  • maintain confidentiality and ensure the security of private information in accordance with the Municipal Freedom of Information and Protection of Privacy Act
  • perform in a manner which is consistent with corporate goals, vision, mission, and values
  • work independently or work collaboratively in a group setting to achieve a desired objective, goal, or outcome
• Basic interpersonal, verbal communication, customer service, and teamwork skills
• Basic attention to detail, time management, and organizational skills
• Basic computer literacy utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word), Microsoft InfoPath, Microsoft Publisher, Adobe Writer, database management software, information management software, and the Internet

Conditions of Employment

• Satisfactory Criminal Record Check *

*Please note that this is a requirement of the position for any newemployees to the City of Barrie in accordance with the Police Record Check Policy . Existing employees who have met this criteria will be exempt from this requirement.

Other Important Information

Location: City Hall, 70 Collier Street, Barrie, Ontario

Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement.

Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2025 pay range:

• Yearly Salary: $48,848.80 to $58,476.60
• Hourly Pay Rate: $26.84 to $32.13

What We Offer: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS Primary pension plan, access to the Employee and Family Assistance Program (EFAP), discounted rates for City Fitness Memberships and Transit Passes, and access to the Perkopolis Perks program, which provides exclusive access to discounts on a wide range of products and services available to all City employees.

How to Apply: Click the ‘ Apply Now ’ button at the top and/or bottom of the job posting to start the application process. Please note that emailed applications will not be considered.

Why Barrie?

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.

The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing [e-mail] .