Information Administrator

Jobtailor; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Calgary, Alberta, is seeking an experienced Records Management Specialist to handle investigative records, digital evidence, and disclosure materials across their lifecycle. You will ensure privacy and disclosure compliance, operate X-Fire/JOIN/ROADS/CPIC, and provide training and first-line support for investigative technologies.

The role focuses on organizing and auditing records, liaising with law enforcement and government stakeholders, and maintaining secure access systems to

Qualifications

• University degree in a related field plus relevant experience.
• Experience with privacy, access, and disclosure legislation is an asset.
• Experience in records/information management and database administration is an asset.
• Exposure to digital evidence management and disclosure processes is an asset.

Responsibilities

• Manage investigative records, exhibits, digital evidence, and disclosure materials throughout their lifecycle.
• Organize, secure, and maintain electronic and physical records per requirements.
• Audit investigative files for completeness, accuracy, quality, integrity, and disclosure readiness.
• Liaise with police services, government ministries, Crown prosecutors, defence counsel, and other stakeholders.
• Review, vet, prepare, and redact investigative records for disclosure under applicable legislation.
• Set up and maintain mobile technology, secure remote access, records management tools, and investigative software to support operations.
• Provide first-line technical and operational support and training for investigative tech and records systems.
• Conduct legal searches using JOIN, ROADS, CPIC, and court searches.
• Manage databases and case management systems for reporting, analytics, and major case management.
• Meet legislated timelines related to disclosure, correspondence, and access requests.

Skills

Investigative records management

Disclosure processes

Database administration

Legal searches

Records audit

Data redaction

Information management

Technical support

Imaging software proficiency

Compliance auditing

Education

University degree in Criminal Justice, Law Enforcement, Information Management, Records Management, Public Administration, or related discipline

Tools

X-Fire

JOIN

ROADS

CPIC

Records Management Tools

Mobile Technology

Secure Remote Access Systems

Investigative Software

Job description

• Manage investigative records, exhibits, digital evidence, and disclosure materials throughout their lifecycle
• Organize, secure, and maintain electronic and physical records in accordance with operational and legislative requirements
• Audit investigative files for completeness, accuracy, quality, integrity, disclosure readiness, and compliance
• Liaise with police services, government ministries, Crown prosecutors, defence counsel, fatality inquiry stakeholders, oversight agencies, and access and privacy professionals
• Review, vet, prepare, and redact investigative records for disclosure under applicable legislation
• Support investigative operations by setting up and maintaining mobile technology, secure remote access systems, records management tools, X-Fire, and other investigative software
• Provide first-line technical and operational support and training for investigative technologies, databases, hardware, software, and records management systems
• Complete legal searches and obtain documents using JOIN, ROADS, CPIC, and court searches
• Manage and support investigative databases and case management systems for operational requirements, reporting, analytics, and major case management principles
• Meet legislated and operational timelines related to disclosure, correspondence, access to information requests, and records management obligations

Requirements

• A university degree in a related field such as Criminal Justice, Law Enforcement, Information Management, Records Management, Public Administration, or a related discipline, supplemented by related experience
• Equivalencies: one year of related experience for one year of related education, or one year of related education for one year of related experience
• Experience working with X-Fire or a comparable investigative case management system is an asset
• Experience interpreting and applying privacy, access, and disclosure legislation (e.g., POPA, PIPA) is an asset
• Experience in records and information management, including database administration, is an asset
• Experience managing digital evidence, disclosure processes, or related information requests is an asset
• Experience using specialized imaging software and equipment is an asset
• Experience within a law enforcement, investigative, oversight, or public sector environment is an asset
• Final candidates must undergo and pass a federal security clearance and maintain that level of security throughout employment
• Background checks include review of previous law enforcement service history and disciplinary history
• Cover letter required
• Written test demonstrating writing skills may be required
• Resume must include employment duration and part-time/full-time status

Demonstrates expertise in managing investigative records and digital evidence while ensuring compliance with privacy and disclosure legislation. Proficient in utilizing investigative technologies and case management systems to support operational requirements and maintain data integrity.

Highest-signal resume keywords

• Records Management
• X-Fire Case Management
• Privacy Legislation Interpretation
• Digital Evidence Management
• Database Administration

ATS Optimization Keywords

Hard Skills

• Investigative Records Management
• Disclosure Processes
• Database Administration
• Legal Searches
• Records Audit
• Data Redaction
• Information Management
• Technical Support
• Imaging Software Proficiency
• Compliance Auditing

Soft Skills

• Communication
• Collaboration
• Organizational Skills
• Attention to Detail
• Training and Support

Certifications & Qualifications

• Federal Security Clearance

Industry Keywords

• Criminal Justice
• Law Enforcement
• Public Administration
• Access and Privacy
• Investigative Operations
• Oversight Agencies
• Disclosure Legislation

Tools & Technologies

• X-Fire
• JOIN
• ROADS
• CPIC
• Records Management Tools
• Mobile Technology
• Secure Remote Access Systems
• Investigative Software