Immigration Assistant - Recruitment Services

Nova Scotia Health Authority; Halifax; On-site; CAD 47,000 - 60,000; Full time

Job summary

A leading healthcare provider in Nova Scotia is seeking an Immigration Assistant to support internationally trained physicians. The role involves administrative tasks, data management, and client communication. Ideal candidates will have a Grade 12 education, a business diploma, and relevant experience in human resources or immigration.

Benefits

Health benefits

Dental benefits

Defined benefit pension plan

Qualifications

• Minimum of 1 year of related administrative experience, preferably in human resources or immigration.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in drafting, formatting, and editing office correspondence.

Responsibilities

• Provide administrative support to the Immigration Consultant.
• Compile personal and immigration-related information.
• Act as the primary contact for international applicants.

Skills

Attention to detail

Effective communication

Customer service

Problem solving

Decision-making

Organizational skills

Time management

Education

Grade 12 education

One-year Business diploma

Tools

MS Office

SAP

HRIS (preferably SuccessFactors)

Job description

Click here to apply as an internal applicant.

Req ID: 203248

Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII

Department: PS International IMM Team

Type of Employment: Temporary, Full-Time, Long-Assignment (100%) x 1

Management/Non Union Position

Posting Closing Date: 2-Jun-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, offering specialized services across Atlantic Canada. We aim to achieve excellence in health, healing, and learning through collaboration, reflected in our hospitals, health centres, and community programs across the province. Our team provides high-quality inpatient and outpatient services, including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join our diverse team of innovators, collaborators, and creative thinkers today.

We employ professionals throughout Nova Scotia, from vibrant cities to quaint towns, offering a great work-life balance and the opportunity to enjoy the Atlantic lifestyle. Visit www.novascotia.com to discover why many are choosing to move here.

About The Opportunity

Reporting to the Manager, Immigration Services, the Immigration Assistant provides administrative support to the Immigration Consultant, facilitating immigration support and services for internationally trained physicians. Responsibilities include exercising judgment, accuracy, and organizational skills; acting as the primary contact for international applicants; compiling personal and immigration-related information; processing requests; organizing documents; handling correspondence; maintaining data in MAP; and providing administrative support as needed.

About You

• Grade 12 education
• Graduate of a one-year Business diploma or equivalent combination of education, training, and experience
• Minimum of 1 year of related administrative experience, preferably in human resources or immigration
• Excellent attention to detail
• Effective communication, customer service, problem solving, and decision-making skills
• Ability to draft, format, and edit office correspondence
• Strong organizational skills and accuracy in handling sensitive information
• Ability to manage multiple tasks in a fast-paced environment
• Excellent time management and planning skills
• Proficiency in MS Office (Word, Excel, PowerPoint), SAP, and HRIS (preferably SuccessFactors)
• Customer service orientation, actively listening and understanding client requests

Please ensure your resume is current and includes all relevant education, experience, training, and certifications.

Hours

Long-term, full-time; 75 hours bi-weekly

Compensation and Benefits

$24.26 - $30.32 hourly
$47,305 - $59,131 annually
Successful candidates may be eligible for benefits including health, dental, travel, long-term disability, life insurance, and a defined benefit pension plan.

Once You've Applied

Thank you for your interest. Only selected applicants will be contacted for an interview.

Nova Scotia Health values diversity and encourages all qualified individuals, including Indigenous peoples, Black/African Nova Scotians, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ individuals, to apply and self-identify.