Hybrid Legal Administrative Assistant – Litigation Support

Mcmillan-LLP; Ottawa; Hybrid; CAD 68,000 - 78,000; Full time

Job summary

McMillan LLP in Ottawa is seeking a Legal Administrative Assistant to support the Ottawa Commercial Litigation Group. You will manage legal and administrative tasks for a team of professionals, draft and file court documents, and coordinate scheduling and billing activities.

Hybrid workweek combines home-based days with in-office presence. Ideal candidates hold a Legal Assistant or Office Administration Diploma with extensive litigation experience and proficiency in ACL, iManage, Intapp, and 3E.

Qualifications

• A Legal Assistant or Office Administration Diploma with a minimum of seven to ten years of administrative experience supporting multiple legal professionals in a litigation setting

Responsibilities

• Act as the go-to person for your team providing practice and organizational support
• Draft, prepare, and revise correspondence and various court documents
• Serve and file court documents through court filing platforms
• Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks
• Monitor procedural and court deadlines and manage reminder systems
• Manage and organize documents within the document management system and assist with file organization
• Open new client matters and manage related administrative processes
• Support billing activities, including docket review and preparation of monthly accounts
• Manage calendars, coordinate and schedule meetings
• Maintain and update client contact information
• Assist with tracking business development activities
• Coordinate travel arrangements and registrations for conferences
• Leverage technology to service clients in an efficient and effective manner

Skills

Legal support

Administrative skills

Client service

Team collaboration

Education

Legal Assistant or Office Administration Diploma

Tools

ACL

iManage

Intapp

3E

Microsoft Word

Excel

PowerPoint

Adobe Acrobat Pro

Job description

McMillan LLP in Ottawa is seeking a Legal Administrative Assistant to support the Ottawa Commercial Litigation Group. You will manage legal and administrative tasks for a team of professionals, draft and file court documents, and coordinate scheduling and billing activities.

Hybrid workweek combines home-based days with in-office presence. Ideal candidates hold a Legal Assistant or Office Administration Diploma with extensive litigation experience and proficiency in ACL, iManage, Intapp, and 3E.