Hybrid Junior Legal Assistant & Team Support

WeirFoulds LLP; Toronto; Hybrid; CAD 55,000 - 57,000; Full time

Job summary

WeirFoulds LLP in Toronto is seeking a Legal Assistant, Team Support, a junior role suitable for recent graduates with relevant work experience. The position offers mentorship and a fast-paced environment to learn and grow within the firm’s Legal Support Services team.

The successful candidate will provide broad legal support, demonstrate initiative, and work collaboratively to promote a client-focused culture. Hybrid model requires in-office presence four days a week.

Qualifications

• At least one year of prior legal assistant experience.
• Post-secondary education with a Legal Assistant or Legal Administration designation.
• Strong working knowledge of the Rules of Civil Procedure.
• Knowledge and understanding of legal terminology.
• Proficient with legal software (iManage, Elite/3E, InterAction) and MS Office 365.
• Proficient with PDF software (Kofax Power PDF/Adobe).
• Prior experience with CaseCentre would be an asset.
• Excellent time management, prioritization and follow-up skills.

Responsibilities

• Preparing and/or drafting various legal documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Compiling records and briefs with the guidance of legal assistants in the practice group.
• Arranging for service of legal documents, filing with appropriate courts including using the online portal where appropriate and communicating with the courts as required.
• Typing general correspondence and various legal documents from handwritten notes, phone or verbal instructions.
• Opening and closing files electronically, which includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department, as and when required.
• Providing coverage support at various desks in the practice group when assistants are on vacation or there is an unplanned absence due to illness, etc.
• Administrative duties such as billings, docket entries, expenses, scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other related internal Departments to provide documents/other materials on time to meet client needs.
• Other administrative duties as assigned.

Skills

Time management

Prioritization

Communication

Organizational skills

Initiative

Team collaboration

Education

Legal Assistant or Legal Administration designation

Tools

iManage

Elite/3E

InterAction

MS Office 365

Kofax Power PDF

Job description

WeirFoulds LLP in Toronto is seeking a Legal Assistant, Team Support, a junior role suitable for recent graduates with relevant work experience. The position offers mentorship and a fast-paced environment to learn and grow within the firm’s Legal Support Services team.

The successful candidate will provide broad legal support, demonstrate initiative, and work collaboratively to promote a client-focused culture. Hybrid model requires in-office presence four days a week.